Inside Higher Ed · 2 weeks ago
Executive Secretary (PC) Short Term Temporary
Bakersfield, CA
Full-time
Onsite
Mid Level
$23.30/hr - $23.30/hr
4+ years expInside Higher Ed is seeking an Executive Secretary for Kern Community College District. The role involves performing a variety of secretarial and administrative duties, providing information and assistance to the public, and supporting executive staff with scheduling and documentation tasks.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies
Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies
Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items
Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials
Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed
Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy
Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities
Exercise functional and technical direction over clerical staff
Perform related duties as assigned
Qualification
Required
Graduation from high school supplemented by specialized secretarial or office training and four years of increasingly responsible secretarial experience
Completed Online Application for Employment form
Current resume
Letter of interest (Cover Letter)
Copy of legible transcripts
List of five (5) professional references - Listed on application form
Basic principles and practices of fiscal, statistical and administrative research and report preparation
Correct English usage, spelling, grammar and punctuation
Rules, regulations, policies and procedures of the community college system
Modern office procedures, methods and equipment
Public relations techniques
Operation of a computer terminal and specified software such as word processing and spreadsheets
Business letter writing and basic report preparation
Record-keeping techniques
Principles and practices of providing work direction and guidance
Interpret and apply office policies and procedures
Work cooperatively with other departments, offices, instructors, students and outside agencies
Perform responsible secretarial work involving the use of independent judgment and personal initiative
Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities
Analyze situations carefully and adopt effective courses of action
Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
Maintain confidential data and information for executive staff
Independently prepare correspondence and memoranda
Operate a variety of office equipment including a fax machine, copier and multi-line phone
Provide work direction and guidance to assigned staff
Operate a computer terminal and specified software such as word processing and spreadsheets
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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