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Inside Higher Ed · 2 weeks ago

Human Resources Assistant - Short Term Temporary Hourly Assignment

Bakersfield, CA

Part-time

Onsite

Entry Level

$24.39/hr - $24.39/hr

2+ years exp

Inside Higher Ed is seeking a Human Resources Assistant for a short-term temporary hourly assignment at Kern Community College District. The role involves performing personnel and clerical duties related to recruitment, examination, and maintenance of personnel records, while providing assistance to college personnel and the public regarding personnel matters.

Digital MediaEducationHigher EducationJournalismRecruiting

No H1B

Responsibilities

Perform a variety of personnel and clerical duties related to the recruitment, examination, selection and processing of classified or academic personnel as assigned

Provide information and assistance in person or on the telephone to College personnel, staff and the public regarding a variety of personnel matters, such as job availability, personnel regulations, policies and procedures

Receive and process information for personnel requisitions; prepare and distribute job announcements; place local and regional newspaper advertisements; prepare purchase orders for advertising and supply accounts

Prepare, type, update, monitor and maintain a variety of forms, reports, bulletins, records, schedules, lists, reference manuals and files according to established procedures; verify and post information as necessary to assure completeness and accuracy

Prepare, distribute, receive, record and maintain files of job applications, transcripts and other information; screen for completeness, file, or refer to appropriate department for selection process

Prepare and submit Board approval agenda items and pay authorization sheets; determine appropriate rate of pay according to established guidelines and procedures; audit and distribute paychecks; accumulate time sheets for payroll preparation; input correct pay codes, hours and other information into an assigned database

Process workers' compensation claims of injuries/illnesses for district office employees; coordinate workers' compensation services with SISC claims representatives; monitor employee utilization of workers' compensation leave benefits and coordinate compensated leave with the payroll office

Perform duties related to the examination of applicants as required; assemble and organize written examination materials; administer, correct and score written exams; notify final candidates

Schedule and arrange interviews; gather, type and distribute interview candidate and selection committee packets; schedule panel members; communicate with applicants interview requirements and arrange for equipment for applicants as needed; direct candidates to appropriate interview site

Distribute and process a variety of forms for employee status changes including new employment, promotions, temporary reclassifications, retirement, resignation and leave of absence; process paperwork related to workers' compensation

Conduct new employee orientation and provide information related to District policies, procedures and other information as needed; explain medical, dental, vision, life and other benefits available; assist with the completion of enrollment forms as needed

Order and maintain office supply inventories

Maintain confidentiality of sensitive information regarding collective bargaining agreements and other sensitive information

Attend a variety of meetings and participate on assigned committees as directed

Perform related duties as assigned

Qualification

Human Resource functionsPayroll practicesRecord-keepingComputer operationOral communicationWritten communicationBasic arithmeticInterpersonal skillsConfidentialityTime management

Required

Associate degree and two years increasing responsible general clerical experience involving public contact

Knowledge Of: Modern Human Resource office functions, practices and procedures

Knowledge Of: General payroll practices and procedures

Knowledge Of: Record-keeping techniques

Knowledge Of: Operation of a computer terminal

Knowledge Of: Oral and written communication skills

Knowledge Of: Telephone techniques and etiquette

Knowledge Of: Correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge Of: Interpersonal skills using tact, patience and courtesy

Knowledge Of: Basic arithmetic

Ability To: Perform responsible personnel and clerical duties in the areas of recruitment, examination, placement and maintenance of personnel records and files and the preparation of related reports

Ability To: Maintain the security of confidential materials

Ability To: Learn and apply personnel rules and related procedures

Ability To: Communicate effectively both orally and in writing

Ability To: Maintain records and prepare reports

Ability To: Establish and maintain cooperative and effective working relationships with others

Ability To: Meet schedules and time lines

Ability To: Understand and follow oral and written instructions