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Young Life · 8 hours ago

Area Office Administrator, Greater Highline/Tukwila

Burien, WA

Part-time

Onsite

New Grad, Entry Level

Young Life is a Christian organization focused on evangelism and discipleship. The Area Office Administrator provides administrative support to ensure the efficient functioning of the field ministry area office, handling tasks such as communication, event coordination, and database management.

ConsultingCRMInformation TechnologyLeisureRecreation

Culture & Values

Responsibilities

Written and Verbal Communication

Answer correspondence, do filing and prepare mailings

Answer phones

Respond to voicemail, e-mail and phone calls in a timely and professional manner

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff

Create club/event postcards, flyers, and/or maps

Send prayer e-mails and monthly updates

Send personal support mailings

Create and maintain area M-Site

Send thank-you letters to donors

Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area

Administration

Process and track donations

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date

Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports

Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month

Maintain contact databases including the following:

Update area donor database on a regular basis

Enter club card data into kid database

Update parent database

Maintain newsletter recipient list

Create and maintain banquet invitation list

Update contact in Palm/Outlook

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners

Human Resource for Regional Administrators

Track and report vacation, sick and personal days for eligible area staff

Submit timesheets for hourly staff

Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval

Coordinate area meetings, including:

Area Staff Meetings

Area leadership meetings

Area committee meetings

Camp

Track participation, payments, health forms and how much each kid has earned in fundraisers

Send letters to parents about camp sign-ups, itineraries and health forms

Responsible for fundraiser marketing

Construct and distribute camp brochures

Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards

Track guest list, table sponsors, RSVP list and donations received from banquet

Coordinate with table hosts about their invitation lists

Mail invitations

Send thank you notes to banquet donors

Track table sponsors

Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration

Qualification

Microsoft Office SuiteOrganizational skillsWritten communicationBasic accounting skillsCustomer service skillsMulti-tasking abilityRelational skillsVerbal communicationAttention to detailInitiative