Mount Sinai Medical Center ยท 7 hours ago
Document Indexing Tech
Miami Beach, FL
Full-time
Onsite
Entry Level
1+ years expMount Sinai Medical Center is committed to providing high-quality healthcare and is seeking a Document Indexing Tech to join their team. The role involves preparing and indexing patient records into electronic health records, ensuring accuracy and maintaining the integrity of patient information.
Health CareHealth DiagnosticsMedical
Responsibilities
Prepares both inpatient and outpatient discharged records to be scanned and indexes into the Horizon Patient Folder (HPF) on a daily basis
Is responsible for maintaining the integrity of patient information by accurate and timely indexing/scanning documents into the electronic health records and performs quality checks to ensure documents are being scanned accurately
Scans all documents through the Bell & Howell scanner into the Optical Imaging System and re-scans documents when necessary to ensure clarity and accuracy
Maintains daily workflow, insuring that records are scanned in a timely and efficient manner to avoid delay in further processing
Verifies the electronic document against th paper document to ensure correctness. Performs indexing process with accuracy by ensuring documents are indexed to the correct patient, correct encounter and document name. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed
Verify the quality of images as readable by comparing the document on the computer terminal to the original to ensure accurate indexing
Identifies poor quality documents and marks them for rescanning
Ensures that all scanned documents are positioned correctly
Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate
Writes each indexed batch to the appropriate queue according to workflow procedure
Maintains expected productivity and quality standards
Depending on the department need and by management direction, assist in chart pick up and scanning
Prepares all documents for scanning by removing staples, paper clips, sticky notes, and rubber bands. Prepares all documents in date sequence from admission to date of discharge. Groups like document types together, places in page order and in date order correctly 100% of the time
Communicates any issues/concerns to the Team Leader or manager with clear detail
Assembles all documents in appropriate order as outlined in chart prep policy and in correct order at least 100% of time. Ensures that all charts are assembled within required time frame at least 100% of the time
Maintains expected productivity and quality standards
Possess strong organizational, time management and prioritization skills
Maintains patient confidentiality by not revealing and or discussing patient information with anyone who does not have a legitimate interest in the information
Willing to work days or shifts other than the one assigned in order to assist the department management with appropriate coverage of workflow
Completes other duties as assigned by His/Her department manager
Qualification
Required
High School Diploma and some advanced technical training
One year of experience in a hospital medical record setting with additional experience in quality analysis or similar position preferred
Possess strong organizational, time management and prioritization skills
Maintains patient confidentiality by not revealing and or discussing patient information with anyone who does not have a legitimate interest in the information
Willing to work days or shifts other than the one assigned in order to assist the department management with appropriate coverage of workflow
Preferred
One year of experience in a hospital medical record setting with additional experience in quality analysis or similar position preferred
Benefits
Health benefits
Life insurance
Long-term disability coverage
Healthcare spending accounts
Retirement plan
Paid time off
Pet Insurance
Tuition reimbursement
Employee assistance program
Wellness program
On-site housing for select positions and more!
Company
Mount Sinai Medical Center
Mount Sinai Medical Center provides healthcare services, including cardiology, neurology, orthopedics, endocrinology, and gastroenterology.
1001-5000 employees
H1B Sponsorship
Mount Sinai Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (32)
2024 (28)
2023 (19)
2022 (12)
2021 (3)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Gino Santorio
President & CEO
wendy stuart
Chief Nursing Officer, Senior Vice President,
Recent News
HealthCareIT News
2025-11-26
2025-11-18
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