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Charleston Water System · 4 hours ago

Human Resources Coordinator (26-002)

Charleston, SC

Part-time

Onsite

Mid Level

$25/hr - $38/hr

3+ years exp

Charleston Water System is seeking a Human Resources Coordinator to assist in the day-to-day administration of HR functions. The role involves benefits administration, recruitment support, and ensuring legal compliance while providing administrative support to the HR department.

Government

Comp. & Benefits

Responsibilities

Under the supervision of the Benefits Administrator, assists in coordinating CWS benefits programs, workers’ compensation program, and day-to-day administration of all benefits program such as retirement, health and disability plans to include disseminating information to associates, responding to inquiries and associate concerns, enrollments, coverage terminations, retirement planning, etc

Assists in maintaining and updating employee benefit information to include processing all paperwork for personnel changes. Ensures proper compliance of paperwork processing within SOI specifications

Performs the day-to-day administration of first reports of injury and worker’s compensation. Notifies Safety Manager when accidents or safety/environmental incidents occur. Assists in processing workers’ compensation claims

Performs routine administration of associate disability and leaves of absence programs, including Family and Medical Leave

Maintains associate medical and worker’s compensation folders and files

Assists in planning and implementing Annual Open Enrollment and other benefits and/or worker’s compensation processes

Coordinates the new hire orientation process with the various parties involved including: new associates, their department management, HR team members, the officers, speakers, etc

Enters associate-related transactions into the HR information system

Reviews reports to verify accuracy and resolve differences such as payroll reports, benefits invoices, etc

Performs detailed administrative responsibilities for Human Resources that are confidential in nature to include but not limited to budgeting, payroll, accounts payable, records management, purchase orders, travel arrangements and provides general support

Serves as department EMS Document Control Representative to maintain compliance with the EMS records management and document control requirements

Serves as the primary caretaker of electronic personnel files, including keeping filing up to date, ensuring files are always secure and confidential, controlling access to the files, and purging files according to CWS records retention policies

Monitors department budget and accounting details utilizing the corporate financial management system

Assist in the preparation of annual budgets

Maintains departmental training and HR-sponsored training records in the Training Management System database; creates and runs reports as necessary

Processes paperwork pertaining to a variety of associate transactions including entering data into HR Information System and placing documents in personnel files

Assists the HR Recruiter with recruitment duties including but not limited to: posting vacant positions, contacting candidates, coordinating interviews, conducting various background checks, etc

Assists with the coordination and maintenance of the apprenticeship program to ensure compliance with the DOL

Assists with the coordination and maintenance of the DOT/CDL Management Programs to ensure compliance for commercial drivers in the FMCSA Entry-Level Driver’s Training requirements, DOT CDL Clearinghouse regulations, DOT Physicals and medical re-certification

Assists with the coordination of human resources related training programs and skills based training

Maintains and updates policies, manuals and bulletin boards to ensure accuracy of information

Assists with the coordination of the performance appraisal process by ensuring that appraisals are processed in a timely manner

Prepares monthly operating report

Prepare business travel plans for staff

Maintains department’s office supplies, including ordering, organizing, and taking inventory

Supports and assists in daily administrative duties

Composes and/or types correspondence, administration reports and forms

May be required to work during emergency conditions

Regular attendance is required

Job performance must conform to all CWS policies and procedures

Specific knowledge of CWS Environmental Management System Policy and Procedures

As necessary assist each other in their respective HR functions, i.e. benefits, recruitment, training, associate relations, personnel records, workers’ compensation, safety, etc

Serves as each other’s back-up during periods of absences or otherwise necessary

Actively participates in the planning, coordination and execution of special projects and events led by the HR Department including wellness fairs, open enrollment, etc

May represent superior on committee and in-house meetings

May be required to participate in Intra/Inter Departmental Cross Training

Performs other related duties as assigned

Qualification

Human Resource AdministrationMS Office SoftwareBenefits AdministrationRecruitmentDocument ControlDependabilitySafety TrainingISO 14001 StandardsSkills Based TrainingValid Driver’s LicenseIAAP CertificationInterpersonal SkillsOrganizational SkillsCommunication Skills

Required

Associate degree in Business Administration or related curriculum and three (3) years progressive administrative experience or a combination of education and experience in the administrative field to total six (6) years

Human Resource experience is preferred

High school diploma or GED preferred

Advanced PC skills to include proficient operation and manipulation of MS Office Software especially Word, Excel and PowerPoint required

Knowledge of the principles and practices of human resource administration

Ability to understand and execute complex written and oral instructions

Must have excellent interpersonal, organizational and communication skills

Good organization skills for multiple tasks purposes are necessary

Good oral and written communication skills

Prior work record indicating dependability and conscientiousness

Valid South Carolina Driver's License Required