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National Association of Latino Healthcare Executives · 4 hours ago

Administrative Coordinator IV

Los Angeles, CA

Full-time

Onsite

Mid Level

The National Association of Latino Healthcare Executives is seeking an Administrative Coordinator IV to assist with information maintenance and distribution, event coordination, and data management. The role involves drafting presentations and reports, facilitating workflow, and supporting event execution while collaborating with various teams.

Health CareHospitalMedical

Responsibilities

Pursues effective relationships across teams and/or the organization to obtain and share resources, information, and advice with coworkers and members

Listens to, addresses, and seeks performance feedback; acts as a mentor for less experienced team members

Pursues self-development; creates plans to capitalize on strengths and develop weaknesses; reviews others work to help them learn

Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in work; helps others adapt to non-routine situations

Identifies and responds to the needs of others to support the execution of varied work processes

Works within established procedures and practices to complete routine work assignments autonomously; follows instructions to complete novel or varied tasks

Collaborates with others to identify and implement appropriate solutions for routine and non-routine issues; escalates high-priority issues or risks; monitors progress and results

Supports the development of work plans to meet established priorities, deadlines, and expectations

Identifies, speaks up, and implements ways to address improvement opportunities within and across teams

Assists with information dissemination by: drafting integrative presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on an advanced knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, independently and with appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, independently; tilizing software and databases to retrieve required information and independently write reports

Facilitates the work flow of the department by: assisting in the adaptation of relevant solutions standard requests and issues from department managers on an ad-hoc basis; assessing problems or questions to propose resolution, with guidance; operating standard office equipment (e.g., email, fax, xerox), with general instructions; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with advanced knowledge of budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member while mentoring others; inputting and editing varied time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary

Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, independently; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, independently; finding and booking meeting rooms appropriate for the audience and meeting objectives, weighing alternatives and selecting the best and most appropriate option

Assists with event execution by: arranging small and some basic medium-scale events, with limited guidance and general directions from senior colleagues; organizing standard travel arrangements for department head and/or staff members, independently; assisting in execution of small group meetings, conferences with general direction; providing on-site coordination for standard issues, independently; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events; and distributing the agenda and taking meeting minutes in meetings

Starts to apply human-resources data maintenance and management by: leveraging advanced department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, independently; and formatting straightforward graphs, spreadsheets, and reports

Qualification

Event coordinationData managementPresentation draftingReport writingCollaborationMentoringProblem solvingFlexibility

Required

Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports

Facilitates workflow by assisting in the adaptation of relevant solutions and standard requests and issues from department managers on an ad-hoc basis

Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, independently

Assists with event execution by arranging small-scale and some basic medium-scale events, with limited guidance and general directions from senior colleagues

Starts to apply data maintenance and management by leveraging advanced department data and documentation retention policies