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Gravis Law, PLLC · 10 hours ago

Front Desk Legal Assistant

Boise, Idaho

Full-time

Onsite

Entry Level

2+ years exp

Gravis Law, PLLC is a legal firm seeking a Front Desk Legal Assistant to perform various administrative tasks in a collaborative environment. The role involves supporting attorneys and paralegals with document management, client communication, and maintaining office organization while providing excellent customer service.

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Responsibilities

Intake of incoming visitors, direct clients to conference room, and show hospitality by offering drinks, snacks, etc

Maintain office supplies list and maintain cleanliness of common areas

Taking payments, making bank deposits, and reconciling petty cash

Answer all incoming telephone calls

Process client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the client files

Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, client meetings, etc

Responsible generally, to maintain file room, update files as requested by paralegals and attorneys. E-filing and Scanning documents to update physical and digital files as requested by paralegals and attorneys, including filing/e-filing briefs, memorandums, discovery, letters, and other legal documents

Travel to Court to file documents with the Clerk of the Court and present documents to the Court for signature

Support as request paralegals/attorneys with file review and preliminary legal research and drafting

Calendaring hearings, deadlines, meetings, and other events as directed

Efficiently provide superior service to clients

Develop and main a well-respected reputation amongst clients, opposing counsel, Judges, Court staff, and colleagues

All other duties as assigned

Qualification

Legal experienceMS Office proficiencyCommunication skillsCustomer serviceOrganizational skillsAnalytical skillsProject managementInterpersonal skillsPositive attitude

Required

High School Diploma or GED required

college graduate with bachelor's degree or 2+ years of legal experience preferred

Must have excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers

Ability to talk, listen and speak clearly on the phone and through written communications

Computer proficiency (MS-Office- Word, Excel, and Outlook)

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted

Preferred

Strong process, project, and operational management skills

Demonstrated organizational and prioritization skills and an ability to successfully juggle multiple mandates at the same time

Excellent analytical skills and an ability to effectively use both data and experience-based instinct to make decisions

Creative thinker with excellent communication and interpersonal skills

Positive and professional demeanor

Proven track record of collaborating with cross-functional groups (e.g., Finance, Operations, Sales, IT) to set objectives and produce meaningful results