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Gellert Global Group · 4 hours ago

Office Coordinator

Paramus, NJ

Full-time

Onsite

New Grad, Entry Level

$38K/yr - $58K/yr

Gellert Global Group is a leading North American food importing company with over 100 years of experience in the industry. The Office Coordinator is responsible for creating a supportive atmosphere, welcoming visitors, and managing various office-related tasks to ensure smooth operations and elevated hospitality services.

EmailFood and BeverageFood DeliveryFood TrucksHotelRestaurantsShippingTransportation

Responsibilities

Greet/welcome visitors upon arrival in a professional, friendly and hospitable manner and direct/escort them to the appropriate person/location

Answer, screen and forward incoming phone calls

Handle tasks assigned by executive assistant and administrative support duties as requested

Support shipping and receiving for out of office coverage and receive all packages and log them into the inventory spreadsheet

Sort and distribute incoming mail and courier packages

Coordinate / help organize and/or support office events, both virtually and in-person

Maintain adequately stocked kitchens, sanitary and office supplies, restock paper and copy machine products, and general upkeep of office and cleaning of kitchen equipment

Order meals for the office when required and coordinate deliveries

Ensure conference rooms are clean, organized and well maintained

Monitor the scheduling of conference rooms and equipment needs

Reconcile expenses related to all events that take place in the office

Take pride in the appearance of the office and make it friendly for our employees and guests

Communicate with manager for any possible facilities needs