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Terracon · 6 hours ago

Project Coordinator

Moorestown-Lenola, NJ

Full-time

Onsite

Mid Level

$30/hr - $42/hr

4+ years exp

Terracon is a 100 percent employee-owned multidiscipline consulting firm focused on solving engineering and technical challenges. The Project Coordinator will provide project delivery support, coordinate documentation processes, and assist with project tracking and reporting to ensure client satisfaction and adherence to project requirements.

Civil Engineering

H1B Sponsor Likely

Responsibilities

Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience

Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation

Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed

Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects

Draft communications & documentation and perform updates to systems including TerraNet and CRM

Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)

Schedule/coordinate utility locating services and clearances as needed for projects

Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed

Schedule and communicate with the client regarding project report status, delivery schedule, system access

Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements

Promote and provide training and coaching to Operations on the use of Terracon client programs and systems

Provide document control for projects per established processes to ensure adherence to quality standards and project requirements

Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies

Track and route documents into internal and/or external systems complying with client protocols and requirements

Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule

Provide a variety of project support related tasks involving document management

Manage document processes and systems to support control and availability of project and client documentation to local office/operations

Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments

Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules

Works with client to access and work within external systems, if applicable and required

Schedule and communicate with the client regarding project report status and delivery schedule

Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed

Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements

Maintain spreadsheets or other tracking systems regarding status of proposals and projects

Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account

Interact with key client contacts as needed or as directed

Keep appropriate project team members informed of status, delivery issues, and other areas as needed

Maintain updates to project status including timelines and deliverable dates and financial data

Works with offices to ensure that client specific requirements are understood and followed

Works with offices on change order requests to ensure timely delivery to client and approval

Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed

Work with NAM to develop/maintain any Program Manual or related documents

Support project/program leadership with client communication plans

Maintain, communicate, and track milestones to project team

Support project/program manager with resource management and resource assignment

Maintains and updates project or program-level Compass, as applicable

Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience

Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally

Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management

Be responsible for maintaining quality standards on all projects

Perform other duties as assigned

Qualification

GINT Geotechnical softwareAutoCAD LTMicrosoft OfficeDocument controlProject managementCommunicationTeam collaboration

Required

High school diploma and a minimum of 4 years' related experience

Fluent in Microsoft Office applications

A valid driver's license with acceptable violation history may be required

Preferred

Associate or bachelor's degree in related field preferred

Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)

Benefits

Medical

Dental

Vision

Life insurance

401(k) plan

Paid time off

Holidays

Education reimbursement

Various bonus programs

Company

Terracon

Glassdoor3.9

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients.

Founded in 1995

Olathe, Kansas, USA

5001-10000 employees

https://www.terracon.com/about/foundation/

H1B Sponsorship

Terracon has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (39)

2024 (32)

2023 (36)

2022 (24)

2021 (23)

2020 (16)