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Northampton County · 2 hours ago

Clerk Typist 2 (CYF) - Legal

Bethlehem, PA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Northampton County is seeking a Clerk Typist 2 for their legal unit. The role involves performing a variety of typing and clerical activities, including preparing court documents and assisting legal staff with clerical matters.

GovernmentHuman ResourcesOffice Administration

Responsibilities

Serves as primary back-up to the Legal Assistant II and attends Juvenile Court proceedings and prepares the permanency plan/interim Court Order in the courtroom. This individual then copies and distributes the interim court order to all parties immediately following the conclusion of the juvenile court proceedings

Types: Social histories or summaries for Juvenile Court Hearings, letters to Judges, Juvenile Court, Orphans Court, clients, etc., and other agencies according to agency format; copying, mailing as well as faxing all court materials (to attorneys) for Juvenile Court Hearings. Assists agency legal staff regarding clerical matters. Serves as primary back-up to the Legal Assistant II and attends Juvenile Court proceedings and prepares the permanency plan/interim Court Order in the courtroom. Creates and maintains Legal Unit file, both computer and physical file. Runs scheduled tickler system

Types legal pleadings as instructed by Agency Solicitors or Legal Assistant. Processes and types subpoenas. Processes counsel assignments

Proofreads typed materials to ensure that information is grammatically correct, complete, consistent and adheres to agency rules and regulations

Substitutes for other members of the clerical unit. This includes substituting for agency receptionist. This involves taking messages, answering inquiries for non-technical information and directing visitors to appropriate staff members or to other County offices

Responsible for filling in for clerical staff who are out of office (sick leave, vacation, etc) -- duties may include (by not limited to) distribution of interoffice mail, operating postage meter, and entering child abuse records in computer and generating and recording necessary forms and letters

Maintains postage machine

Attends training classes as necessary to remain current about office procedures, and office equipment and software for office equipment

Maintains confidentiality in performance of duties in dealing with information about clients, in accordance with current regulations and policies

Performs related work as required

Qualification

TypingLegal document processingProofreadingOffice proceduresBasic arithmeticInstructional skillsCommunicationOrganizational skills

Required

Completion of a high school, or general equivalency diploma

Six months as a Clerk Typist 1 and educational development to the level of eighth grade; OR completion of a high school business curriculum which included at least one typing course; OR any combination of equivalent experience and training

Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for word, number, and sentence separation

Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships

Knowledge of the techniques applied in using the English dictionary

Knowledge of the types, organization, and use of standard office files, logs, forms, and letter formats

Knowledge of intermediate arithmetic which involves calculations similar to adding and subtracting common fractions, and multiplying and dividing by two or more digits, whole numbers, or decimal multipliers and divisors

Skill in using a typewriter console at a minimum speed rate of 40 words per minute

Ability to understand and follow oral and written instructions that explain multifaceted procedures

Ability to perform within processing procedures that involve an understanding of multiple aspects and application of varied standards

Ability to proofread information for conformance with a prescribed pattern or form, to assure the adherence to clerical office methods, or for compliance with specific administrative or procedural rules

Ability to transfer information and present it in a modified form according to rules and procedures

Ability to collect and organize material for reports by determining what available information should be included and presenting the information in a prescribed, organized format

Ability to compose straightforward informational correspondence such as transmittals or acknowledgements in reply to requests or questions on the work process or related information

Ability to perform basic arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by one digit whole number or decimal multipliers and divisors

Ability to instruct and advise clerical employees on the methods and procedures used in the work area

Ability to organize work and develop effective work methods in an area that involves variable phases of different techniques and procedures

Ability to make duty oriented decisions based on well-defined standards and precedents

Ability to operate office and mail processing machines such as the photocopier, and postage meter; and instruct others on their use