Apply on Employer Site

Butte County · 1 day ago

Senior Fiscal Manager

Oroville, CA

Full-time

Onsite

Senior Level

6+ years exp

Butte County is dedicated to promoting wellness and recovery, and they are seeking a Senior Fiscal Manager for their Behavioral Health department. This role involves overseeing the Administrative Support Division, managing fiscal operations, and ensuring compliance with budgetary requirements while providing leadership and guidance to staff.

Government Administration

No H1B

Responsibilities

Plans, manages, and oversees the daily functions, operations, and activities of the fiscal, payroll, budget, grants, and/or contracts and procurement functions in assigned department

Manages and participates in the development and implementation of goals, objectives, policies, and priorities for assigned areas of responsibility; recommends, within departmental policy, appropriate service and staffing levels; recommends and administers policies and procedures

Selects, trains, motivates, and directs personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns; works with department management and staff to build and maintain a high performing team environment

Plans, organizes, supervises, and reviews the work of staff responsible for core department-specific, non-fiscal services program or service area

Provides guidance as a recognized subject matter expert and advisor in fiscal operations and related areas of responsibility

Plans and conducts a variety of research studies and projects related to departmental fiscal programs and activities; evaluates and analyzes fiscal operations to ensure alignment with department goals and objectives, County policies and procedures, and legal mandates; prepares and presents reports to the department head and County management on findings and implementation plan for recommended actions

Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and reviews with the management staff; manages the implementation of improvements

Plans, manages, and coordinates multiple and complex operational budgets funded by and responsible to multiple funding agencies and/or revenue sources as well as the County organization; communicates with and reports to external agencies, governing boards, and/or special districts

Advises managers on matters relating to fiscal policy and provides technical assistance and support to staff; works with managers to ensure consistent fiscal practices and to resolve problems

Confers with staff in other divisions and programs to determine how to effectively utilize funding, staff, and other resources

Participates in the development and implementation of fiscal, payroll, and accounting systems; prepares and directs the preparation of a variety of fiscal, payroll, and budgetary reports

Directs and participates in a wide variety of financial, payroll, and budgetary studies and other special projects including evaluating indirect costs and cost allocation methodologies to determine true cost of services and maximize reimbursement from appropriate sources, in compliance with federal and state regulations

Manages contracts and procurement functions for assigned department; develops and manages Request for Proposal (RFP), Request for Bid (RFB), and Request for Quote (RFQ) processes; prepares and administers contracts; reviews invoices and purchase orders and authorizes payments and purchases within the scope of authority

Manages the administration of the County-wide time-and-attendance system; prepares and reviews quarterly and annual tax reports and returns; implements system updates and changes; prepares a variety of reports, schedules, and reconciliations and provides them to auditors; ensures compliance with applicable MOU provisions, labor and tax laws, and federal, state, and local laws, rules, and regulations

Analyzes trends, and forecasts revenues, expenditures and workload based on complex internal and external data sources

Provides professional and managerial resources to the department director and management team, other County departments, the County Executive Office, the Board of Supervisors, and the public

Actively participates as a member of the department’s management team including recommending, designing, and leading the implementation of changes to departmental fiscal, payroll, and budgetary practices, in compliance with County-wide established processes, policies, and procedures and regulatory and legislative requirements

Directs, oversees, coordinates, and/or assists in preparing requests for grant funding, monitoring grant expenditures, and preparing periodic reports relating to the expenditure of grant funds; identifies alternative funding sources

Meets with representatives of the state, other agencies, and the public; represents the department when attending and making presentations at various meetings, including Board of Supervisor meetings; participates on assigned committees

Monitors pending legislation and changes in laws, guidelines, and procedures and evaluates their effect upon County operations; recommends and implements recommended changes

Attends meetings, conferences, workshops, and training sessions and reviews publications to remain current on principles, practices, and new developments in the field of fiscal services

Performs related duties as assigned

Qualification

Fiscal managementBudget preparationContract managementFinancial analysisEmployee supervisionPolicy developmentData analysisLeadershipCustomer serviceTeamworkCommunicationProblem-solving

Required

Bachelor's degree from an accredited college or university with major coursework in accounting, finance, or a related field

Six (6) years of experience in fiscal or management analysis, including two (2) years of supervisory experience

Possession of a valid California Driver's License

Knowledge of organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility

Knowledge of principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures

Knowledge of principles and practices of leadership

Knowledge of administrative principles, practices, and methods including goal setting, program development, implementation, and evaluation, policy and procedure development, quality control, and work standards

Knowledge of principles, practices, and methods of financial, budgetary, statistical, economic, and procedural analysis; cash management and related financial procedures and controls; revenue, expenditure, and fund balance forecasting; payroll administration and reporting; and budget development and administration

Knowledge of principles and practices of government accounting

Knowledge of applicable federal, state, and local laws, rules, codes, and regulations applicable to the areas of assignment

Knowledge of principles and procedures of recordkeeping and preparation of reports and correspondence

Knowledge of principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly

Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff

Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar

Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed

Ability to select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner

Ability to develop and implement goals, objectives, practices, policies, procedures, and work standards

Ability to provide administrative, management, and professional leadership for assigned fiscal operations

Ability to prepare and administer budgets and contracts; allocate limited resources in a cost-effective manner

Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques

Ability to respond to and investigate inquiries and complaints and prepare an appropriate response

Ability to gather, assemble, and analyze data and make sound recommendations for assigned projects, programs, and activities

Ability to conduct research, analyze, and interpret data, draw conclusions, and summarize and present information, reports, and data in an effective manner

Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed

Ability to effectively represent the department and the County in meetings with governmental agencies, contractors, vendors, community groups, the public, and various business, professional, regulatory, and legislative organizations

Ability to supervise the establishment and maintenance of a variety of filing, recordkeeping, and tracking systems

Ability to prepare clear and concise reports, correspondence, and other written material

Ability to independently organize work, set priorities, meet critical deadlines, and follow-up on assignments

Ability to use tact, initiative, prudence, and independent judgment within general policy, and procedural, guidelines

Ability to effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks

Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax

Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work