NYC Administration for Children's Services · 2 hours ago
Executive Assistant
Manhattan, NY
Full-time
Onsite
Mid Level
$66K/yr - $76K/yr
3+ years expThe NYC Administration for Children's Services is dedicated to protecting and promoting the safety and well-being of children and families. The Executive Assistant will provide critical clerical and administrative support to the Deputy Commissioner and the Executive Office, managing schedules, organizing meetings, and assisting with program implementation for youth in the juvenile justice system.
Government Administration
No H1B
Responsibilities
Manage the schedules, calendars of the Deputy Commissioner and other members of the DYFJ Senior Leadership Team (as needed)
Organize and prepare for meetings including gathering documents, drafting agendas, coordinate with stakeholders, and supply materials
Work closely with the Deputy Commissioner to implement cultural, educational, and recreational programming for all Secure Detention youth throughout the year, including monthly activities, workshops, and programs
Work directly with youth to develop and implement programs and activities that promote teamwork, leadership, problem-solving, and critical thinking
Build self-confidence in youth and contribute to violence reduction through activities and relationship building
Support the facilities and contracted providers in implementing special projects, workshops, or other events as needed
Assess internal and external programs by observation, administering surveys to residents and staff, and other appropriate evaluation methods to provide feedback and recommendations for the improvement of the program
Act as a liaison with DYFJ’s contracted programs and contract management unit to ensure vendor clearance submission, tracking, management, and certify that vendors are in compliance with contracts
Develop monthly provider meetings and progress reports, and annual vendor performance evaluations
Develop and learn new programming modules and assist with training other staff and contracted providers to implement programming
Draft, review, send emails and memos including taking meeting minutes and follow up on outstanding items and key decisions needed, on behalf of the Executive
Answer and respond to phone calls, communicate messages and information
File, fax, scan, and basic technical support
Create, modify, review, distribute documents and reports
Qualification
Required
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Benefits
Public Service Loan Forgiveness
Company
NYC Administration for Children's Services
New York City Administration for Children’s Services (“ACS”) works with families and communities, in their neighborhoods, to help protect and support children and youth through child welfare, juvenile justice, and early care services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Elizabeth Gillroy
Chief Operating Officer, Division of Child and Family Well-Being
Frank Cresciullo
Chief Operating Officer - Division of Child Protection
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