Apply on Employer Site

City of New York · 4 hours ago

CLERICAL ASSOCIATE

Manhattan, NY

Full-time

Onsite

Entry Level

$47K/yr - $73K/yr

1+ years exp

City of New York is seeking a Clerical Associate for the Accounts Payable Unit of Fiscal Affairs. The role involves reviewing invoices, ensuring compliance with policies, processing vendor invoices, and preparing reports for managerial review.

GovernmentLegalPublic Relations

Responsibilities

Review assigned invoices and assure that policies and procedures are maintained and that invoices are processed within established deadlines

Verify the accuracy and completion of invoice payment request documents and the supporting backup documents for payment

Utilize the City s Financial Management System (FMS3) and the Procurement and Sourcing Solutions Portal (PASSPort) to process vendor invoices for goods and services

Log and track invoices in the unit’s internal tracking database

Pre-audit voucher payment packages to ensure that they contain all necessary supporting documentation and monitor payments for errors

Approve the payment package or returning the package to the preparer for necessary corrections and resubmission

Review Requirements Contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates

Prepare reports for managerial and budgetary review