Stellar Health Group ยท 5 hours ago
Business Office Manager
Winchester, MA
Full-time
Onsite
Entry, Mid Level
2+ years expStellar Health Group is seeking an experienced and organized Business Office Manager to oversee the financial and billing operations of their skilled nursing facility. This role involves managing resident billing, reimbursement, accounts receivable and payable, while ensuring compliance and excellent customer service.
Customer ServiceHealth CareHome Health CareProfessional Services
Responsibilities
Manage accurate billing for Medicare, Medicaid (MassHealth), Managed Care, and private pay residents
Complete month-end close processes and census reconciliation
Review PDPM billing components and payer requirements
Track authorizations, coverage periods, and eligibility
Work closely with MDS and Nursing to ensure documentation supports billing
Monitor aging reports and follow up on outstanding balances
Communicate clearly and professionally with families, insurers, and responsible parties
Set up and monitor payment plans when needed
Maintain accurate and complete resident financial records
Participate in financial screening for new admissions
Explain insurance coverage and financial responsibilities to residents and families
Assist with Medicaid applications and renewals
Ensure all admission and financial paperwork is completed accurately
Review invoices and prepare payments
Manage petty cash and resident trust accounts
Complete monthly trust fund reconciliations according to regulations
Follow established procedures to ensure accurate and secure cash handling
Maintain compliance with CMS, Medicaid/MassHealth, HIPAA, and company policies
Prepare documentation for audits and surveys
Protect the confidentiality of resident information
Participate in quality improvement activities as needed
Supervise and support business office staff
Provide excellent customer service to residents and families
Participate in leadership and interdisciplinary team meetings
Prepare financial reports for the Administrator
Qualification
Required
High school diploma required
At least 2 years of business office or billing experience (skilled nursing or long-term care preferred)
Knowledge of Medicare, Medicaid/MassHealth, Managed Care, and PDPM
Strong communication, organization, and problem-solving skills
Preferred
Associate or Bachelor's degree preferred
Experience with EHR or billing systems such as MatrixCare or PCC preferred
Company
Stellar Health Group
Proudly providing Skilled Nursing Services in Massachusetts, New Hampshire and Vermont.
501-1000 employees
H1B Sponsorship
Stellar Health Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (2)
2022 (8)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase