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SEMAFOR · 5 hours ago

VIP Program Booker

New York, New York

Full-time

Hybrid

Senior Level

$50/hr - $50/hr

5+ years exp

Semafor is a global news platform aiming to provide trustworthy reporting and insights. They are seeking an experienced VIP Program Booker to coordinate with high-level executives for their live journalism events, managing logistics and providing editorial support.

InternetMedia and EntertainmentNews

Responsibilities

Manage communication and coordination with approximately 20 CEO/C-Suite participants from their confirmation of participation through event completion

Deliver a seamless end-to-end communication experience for executive teams and promptly flag any issues to the Semafor team

Respond to all speaker/executive communications within one business day

Update Airtable with relevant updates regarding their executives

Build your participant’s onsite schedule for Semafor activations and other relevant accommodations the executive may need while at the summit

Maintain availability on Slack from 9:00am-5:00pm, Monday through Friday and respond to team communications in a timely manner

Attend weekly status meetings and provide weekly end of week updates via email

Make strategic recommendations for programming placement and topics

Assist in coordinating travel and hotel accommodations for executive teams

Serve as the on-site POC for executives during the World Economy Summit

Qualification

Strategic communicationsCorporate relationsExecutive engagementClient managementBusiness trendsOrganizational skillsTime-management skillsSophisticated presenceInterpersonal skillsVerbal communicationWritten communication

Required

5+ years of experience in strategic communications, corporate relations, executive engagement, client management, or related fields

Demonstrated track record of building high-level relationships with C-suite executives, ideally within Fortune 500 or global-scale organizations

Exceptional interpersonal skills and proven ability to engage confidently with senior-level executives

Outstanding verbal and written communication, including the ability to craft compelling invitations and executive briefs

Strongest organizational and time-management skills, adept at juggling multiple relationship streams

Knowledgeable about major business and economic trends, along with skills to translate them into mainstage moments and other convenings for executives, with assistance from the editorial team

Sophisticated presence, with the balance of gravitas and confidentiality required to handle executive interactions