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Ferrotec · 3 hours ago

HR Coordinator

Livermore, CA

Full-time

Onsite

Mid Level

4+ years exp

Ferrotec (USA) Corporation is a technology company with a global presence, primarily serving the semiconductor industry. The HR Coordinator role involves supporting the human resources department with onboarding, training, employee file maintenance, and HRIS support, while ensuring confidentiality and excellent customer service.

Advanced MaterialsEnterprise SoftwareFinanceInformation TechnologyManufacturing

Responsibilities

Welcomes visitors, receives telephone calls and follows up on requests, handles incoming and outgoing correspondence

Performs a variety of clerical and administrative duties in support of the human resources department

Assists other administrative departments in the Bedford facility as needed

Verifies all HR-related invoices prior to submission for approval

Maintains organization charts

Research and compiles data analysis as required to support department initiatives

Coordinates company events and distributes communications

Enters and updates data in an HRIS

Prepares and distributes standard and ad hoc reports

Updates electronic and paper-based personnel records and communicates payroll-related changes to the GL Accountant/Payroll Administrator

Responsible for maintaining record retention policy and maintaining HR records in conjunction with record retention policy

Responsible for labor law posters at both sites

Conducts on-boarding & initial orientation of new employees

Prepares out-processing paperwork and performs exit interviews with terminating employees

Coordinates the annual third-party development of an affirmative action plan

Plans and coordinates wellness initiatives

Maintains records to support the preparation of the annual EEO-1 and Vets-100 reports

Posts new jobs on the NHES or CalJobs websites

Places recruitment advertising in various media as requested

Conducts phone screens

Schedules interviews and ensures meetings run timely

Checks references and orders background checks

Maintains communications with recruitment agencies

Coordinates the procurement of temporary employees

Serves as the day-to-day contact with benefit providers and third-party COBRA administrator

Coordinates open enrollment meetings for renewing benefit plans

Prepares the appropriate paperwork and discusses policy details with employees who are eligible to take various types of leave such as short-term disability, long-term disability, FMLA, bereavement, jury duty, and military leave

Utilizes the Learning Management System to schedule and track employee training and ensures that copies of certificates are placed in personnel files

Coordinates training schedules and training materials for HR Corporate Training programs

Processes injury incident reports; directs employees to appropriate medical facilities; submits timely workers’ compensation claims; coordinates with the workers’ compensation carrier as necessary to ensure accurate and timely processing of claims

Coordinates the activities of the First Aid Team

Prepares and posts, distributes, or submits various safety-related documents including but not limited to the OSHA log, and the Emergency Management and Contingency Plan

Qualification

HRISMicrosoft OfficeEmployee onboardingFederalState lawsMathematical skillsPlanning skillsResearch skillsInterpersonal skillsOrganizational skillsCommunication skillsConfidentiality