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Tenet Healthcare · 1 hour ago

Administrative Assistant

West Palm Beach, FL

Full-time

Onsite

New Grad, Entry Level

Tenet Healthcare is a leading healthcare organization dedicated to providing exceptional patient care. The Administrative Assistant role involves managing office and surgical scheduling, greeting patients, and serving as the primary point of contact for designated physicians at the Paley Institute.

BiotechnologyHealth CareHospital

Responsibilities

Serves as the lead customer service ambassador for designated Paley Institute physician. Answers and directs incoming clinic telephone lines and coordinates appointment scheduling with other administrative/executive assistants

Coordinates assigned physician’s surgical scheduling including obtaining necessary preoperative paperwork

Coordinates assigned physician’s clinic scheduling, ensuring all dates away are clearly noted and clinic schedule is reasonable for provider

Serve as a primary point of contact for designated physician, assuming a “lead role” completing a wide variety of assigned tasks either by manager or physician

Ensure the Google calendar for the designated physician staff is consistently current, accurate and detailed

Oversees one or more scheduling projects of significant importance, including auxiliary clinic operations at auxiliary location(s)

Warmly greets outside vendors and pharmaceutical representatives on behalf of assigned physician; coordinating meetings etc as needed

Qualification

SchedulingCustomer ServiceGoogle CalendarMicrosoft WordMicrosoft OutlookFlexibilityAdaptability

Required

High School Diploma or Equivalent

Proficiency in a windows environment with a working knowledge of Word, Outlook, and the Internet is required

Willingness to be flexible and adaptable in a complex, matrix environment

Benefits

Medical, dental, vision, and life insurance

401(k) retirement savings plan with employer match

Generous paid time off

Career development and continuing education opportunities

Health savings accounts, healthcare & dependent flexible spending accounts

Employee Assistance program, Employee discount program

Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance