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Xcellerant Ventures · 2 hours ago

Senior Executive Administrative Assistant

Scottsdale, AZ

Full-time

Onsite

Senior Level

7+ years exp

Xcellerant Ventures is seeking an exceptional Executive Assistant to support a founder and senior executive in the venture capital and BioPharma sectors. This high-impact role involves managing a demanding calendar, coordinating strategic initiatives, and serving as a trusted partner to the executive, ensuring operational excellence and effective communication.

Health CareImpact InvestingVenture Capital

Responsibilities

Own and manage a demanding calendar across multiple time zones, boards, investors, and portfolio companies

Prioritize meetings based on strategic value, not just availability

Prepare briefings, agendas, and talking points ahead of key meetings

Track action items and follow up to ensure execution

Act as a central hub across VC funds, operating companies, advisors, and external partners

Coordinate board meetings, investor meetings, and offsites end-to-end

Maintain context across initiatives so nothing falls through the cracks

Flag conflicts, risks, and opportunities early

Serve as a first point of contact for senior stakeholders

Draft and triage correspondence with professionalism and discretion

Know when to protect time and when to push things through

Represent the executive’s voice, tone, and priorities accurately

Build and maintain systems for tracking commitments, documents, and contacts

Manage confidential information with absolute discretion

Support light project management across strategic initiatives

Coordinate complex travel when needed, optimizing for efficiency and recovery time

Handle a limited set of personal logistics that directly support professional effectiveness

Anticipate needs during high-intensity periods (fundraises, board cycles, transactions)

Qualification

Calendar managementDiscretionOrganizational skillsTech-savvyWritten communicationVerbal communicationProject managementProactive mindsetService-orientedDetail-oriented