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Auburn University · 2 hours ago

Administrative Support Specialist

Auburn, AL

Full-time

Onsite

Mid, Senior Level

$37K/yr - $59K/yr

4+ years exp

Auburn University is seeking an Administrative Support Specialist for the College of Pharmacy to provide high-level administrative and technical support to the Drug Discovery and Development department. The role involves managing budgets, coordinating projects, and performing various clerical duties to ensure smooth operations within the department.

EducationHigher EducationUniversities

Responsibilities

Advises others on processes, procedures, and services; resolves policy related or procedural problems

Gathers information and prepares various reports and correspondence; researches and resolves issues

Tracks and coordinates budgets for the department

Coordinates large or complex projects or events

Performs specialized technical duties and coordinates related processes

Reviews and verifies documentation for completeness and compliance with policies and procedures

Assists in the development and maintenance of databases

Participates in or assists with special activities such as orientations, consultations, and events

Performs a variety of clerical duties, such as: typing correspondence, filing documents, maintaining records and data entry

Prepares and processes forms, manages calendars and scheduling

Distributes mail, processes outgoing mailings manages supplies & inventory, and processes travel/expense vouchers

Schedules classrooms and enters course information in to university systems

Conducts teaching effectiveness surveys and contacts bookstores about textbooks

Addresses administrative issues related to student academic or financial status

Creates and updates websites, and controls/maintains access to facilities

Supervise clerical or student work and provide general office support

Qualification

MS OfficeBanner ERP SystemKronos timekeeping systemBudgetingFinanceWritten communicationOral communicationOrganizational skillsAttention to detailInterpersonal skills