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Incendia Partners · 1 week ago

Senior Manager of Administration

Boston, MA

Full-time

Hybrid

Senior Level, Lead/Staff

$150K/yr - $165K/yr

8+ years exp

Incendia Partners is a highly respected professional services firm seeking a Senior Manager of Administration to lead a large, multi-location administrative team and provide top-tier Executive Assistant support to a Senior Partner. This role combines strategic leadership with hands-on executive partnership, requiring deep experience in corporate environments and a focus on elevating administrative services.

ConsultingHuman ResourcesRecruitingStaffing Agency

Responsibilities

Lead, manage, and inspire a large team of Executive Assistants and Administrative Professionals across multiple locations

Oversee daily operations, workflows, and resource allocation to ensure consistent, high-quality service

Partner closely with senior leaders to understand evolving business needs and proactively align support

Track performance metrics, identify gaps, and implement best practices to continuously improve service delivery

Recruit, onboard, mentor, and retain top administrative talent

Conduct performance reviews, provide coaching, and support long-term career development

Build a collaborative, inclusive, and high-energy team culture that values excellence and accountability

Manage a complex and ever-changing executive calendar, travel, and logistics

Serve as the primary point of contact for the Senior Partner, handling communications with discretion and professionalism

Prepare agendas, presentations, briefing materials, and meeting prep

Support expense reporting, document management, and highly confidential initiatives

Anticipate needs, solve problems before they arise, and ensure the Senior Partner’s time is optimized

Qualification

Executive Assistant experiencePeople managementAdministrative leadershipStakeholder managementAdministrative technologiesOrganizational skillsCommunication skillsBachelor's degree