McNeese State University · 1 hour ago
Academic and Operations Coordinator
Lake Charles, LA
Contract
Onsite
Entry, Mid Level
$38K/yr - $38K/yrMcNeese State University is a public university located in Lake Charles, Louisiana, and is seeking an Academic and Operations Coordinator for the Department of Engineering and Computer Science. This role involves providing essential administrative and operational support, including managing faculty records, travel processes, and departmental communications.
Higher Education
No H1B
Responsibilities
Prepare and process workload, overload, and visiting lecturer paperwork for faculty and staff
Facilitate the hiring process for student workers, graduate assistants, visiting lecturers, and new faculty; coordinate onboarding activities
Oversee timesheet submission, ensuring visiting lecturers, faculty and student sign timesheets
Maintain accurate and up-to-date faculty records, including syllabi, office hours, and personnel documentation
Assist with internal communications and maintain faculty-related documentation and ensure confidentiality
Manage the travel process for faculty and staff, including submitting travel requests and processing reimbursements. Ensure all travel arrangements comply with university policies and budget guidelines
Process purchase orders and reimbursement requests for both departmental and grant related expenses. Follow state and university guidelines specific to those functions including maintaining appropriate documentation
Assist Endowed Professorship holders with reimbursements and management of EP
Submit and track requisitions and various documents as required by university policy
Complete and submit Supplemental Pay Form A and B for ENCS Faculty
Prepare and process petty cash reimbursements. Submit appropriate documents to Accounting department
Ensure that equipment maintenance contracts are current
Report equipment malfunction in a timely manner
Serve as Building Coordinator for the Drew Hall and the Engineering/Technology Labs (ETL); act as the primary contact for facilities management, maintenance, and safety procedures
Address maintenance issues and coordinate facility-related projects
Manage room reservations for classes, meetings, and events in Drew Hall and Engineering/Technology Labs (ETL) spaces
Manage departmental office supplies, equipment, and assets; ensure proper documentation and coordinate surplus or replacement needs
Collaborate with vendors and external partners as needed to support departmental operations
Respond to student inquiries related to department administrative processes, such as questions about course offerings and course rotations
Provide administrative support for departmental program events, communications, and student engagement initiatives in coordination with the Department Head, Assistant Department Head, and Academic and Operations Specialist
Utilize Ellucian Banner to input data for requisitions, course-related processes, and other administrative tasks
Enter class schedule and make any changes needed
Enter pre-req/overrides for students
Collect and submit Application for Degree forms and Degree Certification forms
Maintain and prioritize Department Head's appointment calendar
Manage Industry Advisory Board, Faculty Meetings and any special meetings luncheons
Receive ENCS mails, shipping materials from warehouse and testing room packages and manage the mail room
Manage the ENCS Breakroom and copy room with needed supplies including purchases from local stores and able to lift 20 lbs
Manage the storage room spaces with proper labeling and organizing for easy access
Assist Department Head in managing Department on-campus and off-campus events
Lock Department suite/Conference Room before leaving each day unless otherwise being used after hours
Assist ENCS Faculty/Staff/Students/Visitors in a professional manner
Maintain collegiality with other departments faculty and staff by being an ambassador for ENCS
Complete other duties as deemed essential by the Department Head
Qualification
Required
Bachelor's degree required
Excellent written, verbal, and interpersonal communication skills, with a focus on professionalism and attention to detail
Exceptional organizational, problem-solving, and multitasking abilities, with a demonstrated ability to handle complex tasks and responsibilities
High level of initiative and independent work ethic, with the ability to work collaboratively with faculty, staff, and leadership
Demonstrated ability to manage multiple priorities in a fast-paced, dynamic academic setting, while maintaining accuracy and meeting deadlines
Preferred
Experience in an advanced administrative role, with a strong preference for experience in an academic environment
Proficiency in MS Office and related software; Ellucian Banner, DegreeWorks, and Argos is strongly preferred
Benefits
Comprehensive retirement programs through the State of Louisiana or Optional program
Supplemental retirement accounts (403B and 457) pre-tax and roth versions
Health Insurance
Life Insurance
Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more
Paid holidays
Tuition fee reduction program for eligible employees and dependents
Leave accrual and carryover
Many other on campus perks/discount programs
Company
McNeese State University
McNeese State University is a school in Lake Charles.
Founded in 1939
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Chad Thibodeaux
Chief Information Officer
Krisshunn Youngblood
Director/Chief Diversity Officer - Office of Inclusive Excellence
Recent News
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