Choice IT Global ยท 2 hours ago
Executive Assistant - Accounting & Sales Support
Rogers, MN
Full-time
Onsite
Mid Level
3+ years expChoice IT Global is seeking an Executive Assistant to provide clerical and para-professional accounting support under the supervision of the Founder & CEO. The role involves maintaining accurate financial records, processing transactions, and supporting sales representatives with travel arrangements and order processing.
Data StorageInformation TechnologyManufacturingOptical Communication
Responsibilities
Performs a variety of paraprofessional accounting functions required to ensure the accurate processing of all financial transactions and proper accounting for all funds received and disbursed by the agency
Maintains and reconciles subsidiary and control accounts
Create and/or processes budget adjustments, and journal entries
Reviews source documentation to ensure that payables and/or receivables transactions comply with all substantive and procedural requirements, are accurately calculated and properly authorized, and allocated to the proper fund and cost center
Develops and maintains a variety of databases and/or spreadsheets
Contacts departments of origin to resolve documentation problems and/or problems with respect to proper authorization for disbursement and/or collection of funds
Audits and verifies requests for disbursement of Agency funds, including vendor invoices, recurring bills, employee reimbursement requests, and transfers of funds to the state, ensuring that expenses are allowable, properly authorized, and charged to proper accounts
Inputs payables data for verified transactions; for accounts payable checks on a daily, weekly, and monthly basis; and assists in balancing check runs
Receives and credits payments to appropriate billing accounts and to appropriate funds and cost centers
Verifies all cash, check, echeck and credit card transactions from all payment sites, balances against the daily cash reports and updates the cash receipt ledger
Prepares and reconciles daily deposit of payments received by mail, in person, on the WEB, and through EFT and ACH transactions
Prepares deposits for the Bank
Liaise with internal staff at all levels
Coordinate and complete project-based work
Review clerical practices and implement improvements where necessary
Assisting Sales Reps in Booking Travel for Tradeshows/Conferences/Sales Trips
Sales Support Duties/Order Processing
Qualification
Required
High school diploma or GED combined with Associates/Bachelor's degree in accounting, business information systems, data processing or closely related field
Three plus years of successful work experience in non-profit or a related field preferred
Three (3) years of progressively responsible experience in the appropriate area of general office functions
Proficient communications; oral and written
Good working knowledge of standard accounting principles and practices
Good working knowledge of the principles and practices of fund accounting
Good working knowledge of accounts payable, accounts receivable, and general ledger processes and practices
Understands importance of collaboration and exhibits community relations skill
Demonstrates leadership and ability to work independently
Demonstrates excellent organizational skill and attention to detail
Provides and exemplifies team orientation
Exhibits high level of understanding of information technology; high technical proficiency
Proficient computer skill and in-depth knowledge of relevant software (MS Office Suite (365, PowerPoint, Excel, and database management)
Excellent time management
Good organizational skills and ability to prioritize the workload
Knowledge of administrative practices and procedures
Knowledge and understanding of issues related to individuals and families in poverty
Ability to maintain client and organization confidentiality
Preferred
Experience with IQ Reseller / IQReseller a plus
Company
Choice IT Global
Choice IT Global is a provider of new and refurbished networking, server, and storage equipment for a variety of industries.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Sean Westbrook
Founder & CEO
Company data provided by crunchbase