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Trivium Group · 10 hours ago

Senior Executive Assistant

Dearborn Heights, MI

Full-time

Hybrid

Mid, Senior Level

$50K/yr - $70K/yr

3+ years exp

Trivium Group is a fast-growing digital marketing agency focused on lead generation and full-funnel digital marketing. They are seeking a Life Manager/Executive Assistant to support the Founder by managing business, personal, and household operations, allowing the Founder to concentrate on growth and networking.

AdvertisingBrand Marketing

Responsibilities

Own and manage the Founder's calendar, schedule, priorities, and routines

Create and enforce a structured daily and weekly schedule

Ensure meetings are prepared for in advance (agenda, notes, assets ready)

Take meeting notes and ensure follow-ups, tasks, and CRM updates are completed

Actively tell the Founder what needs to be done—not ask

Liaise with department heads to:

Track progress

Ensure deliverables are met

Collect reports and KPIs

Consolidate reporting so the Founder receives clear, concise summaries

Track onboarding, training, and readiness of new hires (e.g., sales closers)

Ensure documentation, SOPs, and processes are maintained and followed

Identify inefficiencies and propose solutions proactively

Own execution of ongoing and new projects

Ensure no project stalls due to lack of follow-up

Coordinate across teams using tools like:

Slack

Google Workspace

Asana / Monday.com

HubSpot (or similar CRM)

Track deadlines, priorities, and dependencies

Manage personal logistics for the Founder and spouse:

Appointments

Travel planning

Errands

Household needs

Coordinate:

Home maintenance

Vendors

Groceries and household orders

Ensure family commitments (kids' schedules, events, pickups) are handled

Remove all personal distractions from the Founder's plate

Schedule and organize:

Networking activities

Authority-building initiatives

Social media and brand activities

Ensure assets, time blocks, and follow-through are in place

Keep the Founder focused and accountable to long-term growth initiative

Qualification

Executive Assistant experienceOperations ManagementProject ManagementTech-savvySlackGoogle WorkspaceAsana / Monday.comCRM familiarityEmotional IntelligenceDocumentation skillsProactive attitudeAccountabilityOrganizational skillsProblem-solving skillsCalm under pressureOwnership

Required

Minimum 3 years experience in: Executive Assistant, Life Manager, Operations Manager, Chief of Staff-type roles

Proven experience supporting high-performing, Type-A executives

Strong operational, organizational, and project management skills

High emotional intelligence and confidence

Ability to push back, set boundaries, and enforce structure

Logical thinker and strong problem solver

Comfortable managing both business and personal matters

Tech-savvy and fast learner

Required Skills & Tools: Slack, Google Workspace, Asana, Monday.com, or similar, CRM familiarity (HubSpot or equivalent), Calendar and task management systems, Strong documentation and reporting skills

Extremely organized

Calm under pressure

Not intimidated by strong personalities

Direct, assertive, and confident

Proactive, not reactive

Takes ownership and accountability

Career-oriented (this is not a short-term role)