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Beth Israel Lahey Health · 23 hours ago

Administrative Supervisor - Gynecology

Burlington, MA

Full-time

Onsite

Mid, Senior Level

$59K/yr - $75K/yr

5+ years exp

Beth Israel Lahey Health is a growing healthcare organization dedicated to making a difference in people’s lives. The Administrative Supervisor for Gynecology will perform various administrative tasks to support the division's mission, providing guidance to staff and managing HR functions, while ensuring efficient operations within budget constraints.

Elder CareHealth CareHospitalPrimary and Urgent CareProfessional ServicesTraining

H1B Sponsor Likely

Responsibilities

Administrative Supervision

Provides functional guidance to other administrative staff, including oversight for day-to-day activity, and acting as a resource to staff as needed

Coordinates and monitors staffing assignments, levels, and scheduling of administrative staff to ensure efficient operation and appropriate coverage

Participates in and significantly contributes to the HR function for the department(s), including recruitment and hiring, orientation of new staff, employee relations, training needs assessment and fulfillment, performance appraisal, competence assessment, mandatory education, and other organizational requirements as appropriate

Reviews requests for time away, and approves or denies as appropriate, ensuring adequate coverage for the efficient operation of the department(s)

Coordinates and facilitates regular administrative staff meetings; ensures that agenda and minutes are complete and forwarded to the Division Chair and/or Executive Director as appropriate

Monitors and ensures that administrative staff and support areas are operating within budget constraints

Works in concert with the Division Chair and Executive Director to ensure that relevant department objectives are clearly communicated and executed

Empowered to control access to and maintenance of the internal and external professional schedule(s) of the Division Chair

Alerts the Division Chair to changes in schedule, and plans ahead for contingencies

Coordinates meetings as required, including securing meeting space, notifying attendees, arranging for audio-visual resources, and tracking attendance

Makes travel and lodging arrangements for the Division Chair

Accesses or otherwise keeps abreast of the schedules of Department Chairs reporting to the Division Chair

As directed by the Division Chair, may gather departmental and divisional data and create, format, and compile reports. Sets up and maintains electronic and paper files to meet department and Chair needs

Completes special assignments and supports Clinic-wide initiatives at the direction of the Division Chair

Screens incoming phone calls, inquiries, visitors and correspondence, and routes accordingly

Assists Division Chair with relevant aspects of divisional Budget as directed

On a need to know basis has routine exposure and access to highly confidential information related to division budget, strategic plans, medical information, and confidential staff and leadership information

Processes paperwork and maintains staff files that may include payroll data, time away, performance ratings, and documented disciplinary action

Composes, edits, and proof reads a variety of correspondence, reports, meeting minutes, and forms

Utilizes presentation software to assist Division Chair with creation and editing of presentations

Monitors and maintains all rosters and department/divisional lists

Maintains strict adherence to the Lahey Clinic Confidentiality Policy

Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals into daily activities

Complies with all Lahey Clinic Policies. Complies with behavioral expectations of the department and Lahey Clinic

Maintains courteous and effective interactions with colleagues and patients

Demonstrates an understanding of the job description, performance expectations, and competency assessment

Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards

Participates in departmental and/or interdepartmental quality improvement activities

Participates in and successfully completes Mandatory Education

Performs all other duties as needed or directed to meet the needs of the department

Qualification

Administrative supervisionProject managementConfidential information handlingWritten communicationOral communicationOrganizational skillsEffective supervisory skillsIndependent thinkingTactDiplomacyTeam collaboration

Required

Work requires a level of knowledge normally acquired through the completion of a Bachelor's degree or specialized training in administrative and/or office services

Thoroughly proficient in use of a personal computer, including word processing, spreadsheets, presentations, databases, electronic scheduling software, e-mail, and accessing information on the Internet

Proficient in written and oral communication; able to compose and/or edit memoranda on behalf of the Chair

Ability to work with and hold as confidential highly sensitive information including personnel, budget, disciplinary action, and strategic information relating to all staff

Effective Supervisory skills

Thoroughly proficient in project management

Ability to use independent thinking to solve problems and anticipate needs

Ability to effectively interface with all high level individuals and to represent the Chair and the department(s) in a highly professional manner

Ability to work independently and to achieve results as part of a team

Exceptional organizational skills with the ability to set priorities, manage multiple projects and meet project deadlines

Ability to exercise tact and diplomacy

Minimum of 5 years administrative support to one or more executives in a comparable healthcare setting

Company

Beth Israel Lahey Health

Glassdoor3.5

Beth Israel Lahey Health Center offers patient care, urgent care, assisted living, and research and education services.

Founded in 2019

Cambridge, Massachusetts, USA

10001+ employees

https://www.bilh.org

H1B Sponsorship

Beth Israel Lahey Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)

2022 (1)