Vanguard Cleaning Systems of Ohio · 3 hours ago
Senior Administrative Assistant - Executive Support & Operations
West Chester, OH
Full-time
Onsite
Mid, Senior Level
$75K/yr - $75K/yr
5+ years expVanguard Cleaning Systems of Ohio is a high-growth master franchise in the commercial cleaning industry, supporting multiple franchise owners across a large regional territory. They are seeking an exceptional Senior Administrative Assistant to serve as a trusted right hand to ownership and regional leadership, focusing on managing operations and providing executive support.
Facilities Services
Responsibilities
Serve as primary administrative support for ownership and senior leadership
Manage calendars, meetings, travel coordination, and confidential communications
Prepare agendas, meeting notes, follow-ups, and action tracking
Coordinate onboarding, documentation, and communication for franchisees
Maintain organized systems for contracts, compliance records, vendor files, and internal documentation
Support franchise operations, sales administration, and customer service workflows
Lead marketing efforts to secure qualified cleaning accounts
Assist with accounting and financial tasks
Create polished emails, internal updates, reports, and presentations
Ensure consistent follow-through on deadlines and commitments
Identify inefficiencies and help design better administrative systems
Maintain clean, accurate records across CRM, accounting, and internal platforms
Bring order, clarity, and structure to a growing organization
Qualification
Required
5+ years as a senior administrative assistant, executive assistant, or operations coordinator
Proven experience supporting executives or business owners
Exceptional organization, time management, and attention to detail
Strong written and verbal communication skills
High proficiency with Microsoft Office
Ability to handle confidential information with professionalism and discretion
Preferred
Experience in franchising, commercial services, real estate, or multi-location operations
Familiarity with SalesForce, accounting platforms, or project management tools
Experience working in a small business or entrepreneurial environment
Benefits
Health Insurance
PTO
Discretionary Bonuses
401(k)
Company
Vanguard Cleaning Systems of Ohio
Vanguard Cleaning Systems® of Ohio delivers professional janitorial services and commercial carpet cleaning solutions to businesses throughout Cincinnati, Columbus, Dayton, Cleveland, Akron, and every corner of the state.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase