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City Wide Facility Solutions · 6 hours ago

Part-Time Administrative Coordinator - Talent Acquisition Support

Kent, WA

Full-time, Part-time

Onsite

New Grad, Entry Level

$23/hr - $24/hr

City Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. They are seeking a detail-oriented and proactive Part-Time Administrative Coordinator to provide administrative and operational support to the Talent Acquisition Manager, focusing on Independent Contractor onboarding and compliance processes.

Extermination ServiceFacilities Support ServicesHousekeeping Service

Responsibilities

Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors (ICs) for upcoming projects and accounts

Upload and maintain IC documentation (e.g., insurance, licenses, contracts) in the company's CRM system

Create and manage lists of qualified janitorial ICs for new accounts and coordinate the process of getting them scheduled for property tours

Maintain accurate and up-to-date Independent Contractor records in CRM

Notify the Operations Team of all newly onboarded ICs to ensure they are placed on accounts in a timely manner

Conduct regular audits of Independent Contractor files at specific intervals (30 days, 60 days, 90 days, 6 months, and 1 year) to ensure compliance with City Wide requirements

Support various administrative functions related to the Talent Acquisition and Contractor Management process as needed

Qualification

CRM/database systemsMicrosoft Office SuiteOrganizational skillsAttention to detailBilingualProactive attitudeWritten communicationVerbal communication