Diocese of Austin · 2 hours ago
Receptionist-Office Assistant
Killeen, TX
Full-time
Onsite
Entry Level
2+ years expDiocese of Austin is seeking an Office Assistant to provide clerical and administrative support to the parish office. The role involves greeting visitors, responding to inquiries, maintaining sacramental records, and supporting daily operations of the parish.
Religious Institutions
Responsibilities
Provide a professional, welcoming, and courteous greeting to all visitors
Answer incoming telephone calls, route calls to appropriate staff, and take accurate messages promptly
Notify staff of visitor arrivals and confirmed appointments
Provide parish registration forms and electronically register new parishioners
Conduct an initial review of bulletin drafts for accuracy and communicate corrections to the bulletin editor
Maintain and update internal telephone lists and phone announcements
Serve as support and backup for other staff members as needed
Assist office staff with various projects and reports
Assist with ordering, tracking, receiving, and storing office supplies; notify requestors when supplies are received
Assist with preparation, communications, and arrangements for St. Joseph’s annual Fest-of-All fundraiser
Manage online notifications and ensure parish registration information is completed accurately
Forward online inquiries to the appropriate staff member with a copy to the Parish Business Administrator
Prepare weekly collection envelopes by Mass time, including usher signature pages
Register individuals for baptism classes and respond to related inquiries
Obtain and review baptismal applications, verify requirements, and schedule baptism dates
Attend baptisms to ensure registered individuals are present
Create sacramental certificates using the PDS system (Baptism, First Communion, Confirmation, Matrimony)
Record all sacraments in parish sacramental registers
Notify the church of baptism of record when a sacrament is celebrated in the parish
Sort and distribute incoming and outgoing mail
Oversee updates to the homebound parishioner list and confirm priest visits as needed
Monitor office equipment functionality and notify the Administrative Assistant when ink, supplies, or maintenance are required
Cross-train to serve as an on-site EIM administrator as needed
Qualification
Required
Ability to provide excellent customer service and work effectively with clergy, staff, volunteers, and parishioners
Proficiency with word processing, spreadsheet, and database software
Ability to operate and maintain parish social media platforms and website content
Proficient verbal and written communication skills in both English and Spanish
Strong organizational, prioritization, and time-management skills
Ability to maintain strict confidentiality
Ability to manage multiple tasks and meet deadlines
Ability to follow verbal and written instructions
High school diploma or GED recognized by the Texas Education Agency
Must be a practicing Roman Catholic in good standing, attending Mass weekly
Valid Texas driver's license
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period
Preferred
Two (2) years of full-time, wage-earning related work experience preferred
Bilingual English/Spanish with proficiency in conversation and translation
Company
Diocese of Austin
The Diocese of Austin was founded in November 1947 as the seventh diocese in Texas by Pope Pius XII.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase