This job has closed.

Frederick County Government, Maryland · 2 weeks ago

Personnel Assistant-FCPL

Frederick, MD

Part-time

Onsite

Mid Level

4+ years exp

Frederick County Government is seeking a Personnel Assistant to join their team at the Frederick County Public Libraries. This role involves coordinating personnel functions, assisting with recruitment and onboarding, and serving as a liaison to various departments to ensure smooth personnel operations.

GovernmentPublic SafetySocial

Responsibilities

In conjunction with Human Resources and FCPL Personnel Supervisor, assist with the recruitment and selection process within the NEOGOV online hiring system, to include job description review, requisition submission, administration of testing, candidate notification, pre-employment background checks, interview scheduling, new employee orientation and training, etc

Provide clear communication to interview candidates and coordinate with interview panels for a streamlined interview process

Maintain consistent communication with candidates selected for hire to ensure all requirements are met prior to the start date

Monitor the schedule of employee evaluations; instruct and guide supervisors on dates/process as needed

Compile and prepare data for reports

Meet with new hires to complete new hire paperwork and onboarding; process all required paperwork for new hires both electronically and manually

Key liaison with Payroll to assist in resolving personnel payroll issues; process all actions for retro payments using timekeeping system; work with the payroll office to process necessary payroll adjustments, and complete Payroll Action Requests

Prepare and process all necessary paperwork and administrative actions for new hires, transfers, promotions, terminations, and pay rate changes, county building keys, county badges, purchasing cards, Fuelman cards, parking permits, and various others

Compose and prepare correspondence, memorandums and other written work for management approval and signature

Process transactions for department transfers, addition of new employees and adjustments to timesheets; process payroll adjustments for Division

Maintain electronic personnel files and departmental memos in accordance with the Frederick County Human Resources policy, Frederick County Public Libraries policy, OSHA and HIPPA requirements

Review, analyze, and submit HR actions for new hires, departmental transfers, promotions, new hires, and terminations

Provide backup coverage for the reception desk when necessary

Liaison to the county’s divisions including Human Resources, Risk Management, IIT, and Fleet Services in regard to personnel services

Coordinate with Frederick County Public Libraries Communications department for materials to promote employment opportunities at career/job fairs

Represent Frederick County Public Libraries by attending job fairs and external events promoting FCPL job opportunities, in conjunction with Human Resources, aid in the recruitment of staff

Provide guidance and assistance to staff regarding leave benefits, including FMLA, Sick Leave Donor, and Extended Sick Leave

Assist staff with general human resources questions

Provide notary services to department employees

Enter and maintain personnel actions for upgrades, department transfers, work schedule changes, promotions, leave of absence, and terminations

Assist interns with the application for payroll process and complete Payroll Action Requests once hours have been completed, coordinate with FCPL Finance department for final payment

As needed, perform various clerical duties necessary to operation (photocopy, file, sort mail, courier to other departments, etc.)

Prepare, maintain, and distribute reports to Director’s Staff and supervisors

Perform other related work as assigned

Qualification

Human Resources ManagementRecruitmentOnboardingMS 365Notary CertificationATS SoftwareAttention to DetailCommunication SkillsOrganizational SkillsConfidentiality

Required

High school graduation or the equivalent

Minimum 4 years work experience in an administrative position which includes duties in the area of human resource or personnel services

Current Notary for the State of Maryland or ability to become certified within 90 days of hire

Intermediate skills in MS 365

NOTE: A combination of related education and/or work experience may be considered towards the overall requirements of this position

Working knowledge of human resources management theory and practices

Ability to provide oversight and direction to hiring managers, new employees, and volunteers as it relates to the recruitment and onboarding process

Ability to effectively organize work, make independent decisions, determine priorities and complete assigned duties with minimal supervision

Strong attention to detail and accuracy

Ability to meet deadlines and complete time-sensitive tasks

Discretion and good judgment in dealing with sensitive and personal information with ability to maintain appropriate confidentiality

Strong and effective spoken and written (English) communication skills including the ability to clearly explain policies and procedures

Ability to establish and maintain effective working relationships with co-workers, representatives of cooperating agencies and the general public

Ability to accurately compile and prepare statistical data and reports

Ability to effectively access and utilize Microsoft Office Suite, e-mail, spreadsheet and other systems and equipment, and to learn new software as it is required

Ability to effectively organize work, determine priorities, including the ability to make decisions and complete assigned duties with minimal supervision

Preferred

Associates Degree in Human Resources or related field

Minimum 1 year work experience supporting recruitment and onboarding

Work experience using an ATS software

Current Frederick County Public Libraries employee

Benefits

11 days of Vacation leave with increase after 2 years of employment

15 days of Sick leave with unlimited annual carryover

11 paid holidays, plus 2 additional floating holidays

Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending

100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit

Participation in the Maryland State Retirement and Pension System

Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program

Generous Tuition Reimbursement Program

Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan.

Coming in 2025: Employee Health Center with no or low-cost primary and urgent care