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Omegasonics · 3 hours ago

Executive Assistant & Office Coordinator

Simi Valley, CA

Full-time

Onsite

Mid Level

Omegasonics is a leading U.S. manufacturer of industrial cleaning systems utilizing advanced ultrasonic technology. They are seeking a highly organized and proactive Executive Assistant & Office Coordinator to support the leadership team in day-to-day operations, blending classic executive support with high-level administration and operational coordination across departments.

Consumer GoodsCustomer ServiceElectronicsManufacturing

Hiring Manager

Spencer Frey

Responsibilities

Manage executive schedule and meeting preparation

Serve as gatekeeper for communication, conduct follow-up, and information gathering

Coordinate travel, trade show logistics, and onsite/offsite meetings

Maintain confidentiality with sensitive business and personal information

Track and organize cross-department initiatives

Follow up on action items from leadership and ensure timely execution

Coordinate basic reporting

Assist with development and documentation of processes and internal workflows

Assist in preparation trade show materials and collateral

Coordinate booth logistics, registration, and follow-up

Assist with CRM maintenance and customer communications

Support job postings, interviews, and on-boarding tasks

Assist with vendor coordination and purchasing follow-up

Support facility expansion, equipment and vendor research, and more

Prepare reports for leadership

Qualification

Executive Assistant experienceOffice ManagementOperations CoordinationMS Office proficiencyGoogle Workspace proficiencySlack proficiencyHighly organizedProactive problem-solvingManufacturing experienceCommunicationLight project management

Required

Strong skills as an Executive Assistant, Office Manager, Operations Coordinator, or other administrative support role

Highly organized

Ability to interface with different levels of the company from senior management to production staff

Excellent communication, organization, and proactive problem-solving skills

Proficiency in MS Office, Google Workspace, Slack, and light project management tools

Preferred

Manufacturing/industrial, Investment Firm, or Holding Company experience preferred

Previous experience in a similar role is an advantage

Company

Omegasonics

Omegasonics is the manufacturer of ultrasonic cleaning systems, that provides ultrasonic cleaning equipment, customer services.

Founded in 1998

Simi Valley, California, USA

11-50 employees

https://www.omegasonics.com/

Funding

Current Stage

Early Stage

Company data provided by crunchbase