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City of Rancho Cordova · 1 month ago

Payroll and Accounting Technician

Rancho Cordova, CA

Full-time

Onsite

Mid Level

$187K/yr - $750K/yr

3+ years exp

The City of Rancho Cordova is seeking a Payroll and Accounting Technician who is detail-oriented and committed to accuracy. The role involves processing payroll, reconciling accounts, ensuring compliance with payroll laws, and assisting with financial reconciliations and special projects.

Business DevelopmentCommunitiesGovernment

Responsibilities

Processes the City’s bi-weekly and monthly payroll by reviewing timecard entries for timely submission and accuracy, calculating special pay and retroactive adjustments, confirming the accuracy of payroll information in the system, and ensuring that payroll is submitted by the deadline each pay period

Processes payroll taxes close quarter and year-end; reconcile quarterly tax reports to the General Ledger

Extracts payroll data from the City’s Human Resources and Information System (HRIS) and post into the City’s financial system; maintains a high level of proficiency in utilizing the City’s Payroll and HRIS

Serves as the payroll point of contact for the organization by providing payroll information and advice on payroll policies and procedures

Reconciles the General Ledger payroll accounts monthly and identifies adjusting entries

Processes, codes, and reconciles invoices for various benefit plans and ensures timely payment

Assists in the maintenance of employee benefit elections in various benefit systems

Reviews and processes personnel transactions for the City’s payroll system, if applicable; identifies errors or deviations and resolves with department staff

Monitors temporary employee and retiree annuitant hours to ensure maximum hours are not exceeded and that employees are enrolled/unenrolled in benefits based on hours worked

Prepares various payroll reports for internal and external purposes; maintain payroll files and confidential reports

Prepares special reports and/or supplemental data for required forms as necessary; develops spreadsheets of varying sizes and complexity; utilizes database management systems

Makes mathematical and/or statistical calculations of salary, deductions, leave adjustments, wage attachments and other payroll related adjustments

Responds to employee questions and request for assistance concerning payroll actions

Maintain confidentiality of records and information concerning other city employees that is part of the payroll process

Works closely with the cashier on the daily cash reconciliation; ensures all payments are posted to the correct General Ledger account

Reviews and posts cash receipt transactions into City's General Ledger; substantiates or resolves complex financial transactions by analyzing and auditing materials, revenue streams, transactions, and documents; reconciling statements and transactions; using initiative and sound independent judgement on difficult procedural

Compiles and develops information for special studies and reports from a variety of resources; completes various special projects that include the coordination, research and development of systems and procedures

Performs related duties as assigned

Qualification

Municipal financePayroll processingAccounting principlesHRIS proficiencyData analysisCustomer serviceAttention to detailEffective communicationTeam collaboration

Required

Demonstrates accuracy, integrity, and strong attention to detail

Excels at managing complex payroll and accounting tasks

Understands principles and practices of municipal finance and payroll

Maintains confidentiality and professionalism in all matters

Communicates clearly and effectively, both verbally and in writing

Thrives in a collaborative, team-oriented environment

Provides exceptional service and support to internal City staff

Equivalent to the completion of a high school diploma supplemented by courses in Finance and Accounting

Three (3) years of progressively responsible administrative experience in Finance and Accounting or a closely related field

Possession of, or ability to obtain, a valid California driver's license

Knowledge of principles, practices, methods, and techniques used in municipal finance, accounting, and payroll

Knowledge of rules and laws governing payroll

Knowledge of standard accounting practices and principles

Knowledge of office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases

Knowledge of mathematical principles

Knowledge of principles and practices used in establishing and maintaining files and information retrieval systems

Knowledge of principles and practices of customer service

Knowledge of techniques and methods of effective oral and written communications

Knowledge of research methods and techniques

Ability to identify and correct errors in mathematical computations and improper entries on a variety of documents

Ability to perform mathematical calculations and complex data processing tasks rapidly and accurately

Ability to maintain a high level of confidentiality of a wide range of sensitive information

Ability to work without direct supervision; exercise initiative and sound judgment

Ability to work independently and as a team member

Ability to recognize and set priorities and meet deadlines

Ability to prepare clear, concise, grammatically correct documents, emails, and reports

Ability to maintain attention to detail by prioritizing work and coordinating several activities simultaneously despite interruptions

Ability to maintain integrity of work by taking responsibility and accountability for completion of work and customer interactions and maintaining punctuality and attendance at work

Ability to perform mathematical calculations with speed and accuracy

Ability to communicate clearly and concisely, both orally and in writing

Ability to understand and follow oral and written instructions

Ability to be an integral team player, which involves flexibility, cooperation, and communication

Ability to observe safety principles and work in a safe manner

Ability to operate office equipment including computers and supporting word processing, spreadsheet, and database applications

Ability to establish and maintain effective working relations with those contacted in the course of work