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DLA Piper · 16 hours ago

Legal Support Assistant

Greater Chicago Area

Full-time

Hybrid

Entry Level

$29.26/hr - $37.30/hr

1+ years exp

DLA Piper is a bold and collaborative firm that values its people as the backbone of its operations. The Legal Support Assistant will work closely with the Investment Funds Group to handle a variety of administrative tasks and ensure the timely completion of assignments.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Receives assignments from lawyers and assistants within our Investment Funds Group and works in unison with other team members to ensure the timely and accurate completion of work

Monitor, accept, and complete work assignments through the firm’s software delegation tool and via email

Handle various administrative tasks, such as processing expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opening new client/matters

Managing calendars, scheduling, arranging travel, and organizing documents, as needed

Special projects to monitor and track Investment Funds deals and checklists and enter deal details into the firm’s Experience Hub will be a focused requirement of the role

File documents using our electronic system and assist with research for projects, pulling documents, and other related tasks

Ability to move from a variety of projects/special requests is crucial, as is the ability to prioritize to meet deadlines

Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines

Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate

Other duties as assigned

Qualification

Microsoft OfficeAttention to detailOrganizational skillsProfessional judgmentVerbal communicationWritten communicationInterpersonal skillsTeam collaborationSelf-starterConfidentiality

Required

Basic knowledge of Microsoft Office

Good verbal and written communication skills

Strong interpersonal skills required to interact with team members, business professionals, lawyers and other firm departments on a daily basis

Professional demeanor and strong work ethic

Ability to organize and prioritize multiple assignments

Strong attention-to-detail and follow through skills

Ability to work effectively in a fast-paced environment

Self-starter and demonstrate the ability to take ownership and also work effectively as part of a team

Maintain confidentiality and demonstrate strong professional judgment

High School or GED

1 year experience performing basic office and clerical type duties in a law firm or professional service organization

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Foster positive work relationships

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as working at a computer for extended periods of time, including on-screen reading and typing, participating in digital/virtual conference calls, participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment

Perform all other duties, tasks or projects as assigned