University of North Florida · 7 hours ago
Administrative Assistant
Jacksonville, FL
Full-time
Onsite
Mid Level
4+ years expThe University of North Florida is a Carnegie Community Engaged Institution seeking an Administrative Assistant to provide routine office support and administrative duties. This role involves managing operational aspects of the Advising Office unit, assisting with the preparation of materials, scheduling appointments, and maintaining student files.
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Responsibilities
This position is responsible for managing the overall operational aspects of the Advising Office unit
In addition to typical front desk duties (greets visitors, answer phone calls, welcome online appointments and drop-ins, handle office mails/emails, schedule appointments/meetings, maintain office calendar, make travel arrangements for the academic advisors for Brooks College of Health),this position:
Will assist in preparing a variety of materials including program information fact sheets, correspondence, and various reports
Works closely with the Director, and with Admissions Coordinators on specialized and selective admission programs, preparing confidential files and other tasks as needed, creates and maintains all student academic files
Screens all incoming mail to the office, some of which is confidential
Greets and assists students as well as screening all incoming calls
Schedules appointments and meetings for Academic Advisors and the Director, as needed, and maintains schedule for the office
Processes spend authorizations and reimbursements for travel done by director and advisors; initiates requisitions, change orders, travel requests, and similar forms
Exercises signature authority for various office transactions
Will have various types of correspondence to students
Will make announcements and keep information up-to-date in Academic Advising, Brooks College of Health Canvas site
Make updates to myWings registration guides for new transfer students each semester
Will assess student drop-in /appointment traffic and make suggestions for improved student experience
Serves as the first contact with all customers of the academic advising office
Provide feedback on BCH advising process to Director based on the interaction with students
Provide answers to general questions regarding Brooks College of Health programs and UNF policies/deadlines
Refer students to appropriate offices on campus
Maintain a tracking report of mandatory advising appointment completion
Will be responsible for keeping student files in a secured manner
Will submit registration overrides for students ahead of registration week
Assist the advising director with a wide variety of reports
Will supervise student assistant as needed
Other duties as assigned
Qualification
Required
Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219
Proficient with typing, using windows based software
General knowledge of Microsoft Excel, Word and Outlook
Ability to run mail merges from spreadsheets
Excellent organizational skills and be detail oriented
Ability to multi-task during busy times such as registration
If not already proficient, will need to learn the Banner system
Will also need to learn to run various reports from other programs (i.e. SLATE)
This position requires a background check
This position may also require a credit check
Company
University of North Florida
University of North Florida is a school in Jacksonville.
1001-5000 employees
H1B Sponsorship
University of North Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (15)
2023 (9)
2022 (12)
2021 (8)
2020 (13)
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Parkinson's FoundationU.S. Department of Education
2023-07-25Grant
2023-02-27Grant
2022-09-22Grant· $7M
Leadership Team
Kimberly Mayer
Chief Research Officer (CRO)
Recent News
Crowdfund Insider
2025-11-08
2025-11-05
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2025-11-04
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