FM · 2 hours ago
Executive Administrative Assistant
Southlake, TX
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expFM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office, requiring organization and confidentiality.
Marketing & Advertising
Responsibilities
Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive
Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved
Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant
Schedules appointments for senior executives; arranges travel schedule and reservations
Will interact with all levels of company personnel as well as clients and vendors
Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports
Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation
Organizes special events
Coordinates off-site meetings/events for both clients and employees
Qualification
Required
High School diploma or equivalent; some college preferred
8+ years of administrative/executive secretarial experience supporting senior management
Excellent MS Office skills – Advanced Word, Excel, and Power Point (working knowledge of other spreadsheet or database software helpful)
Excellent written and verbal communication skills
Excellent keyboard skills, including typing speed and accuracy
Meticulous attention to detail
Strong organizational skills
Outstanding interpersonal skills
Highly refined telephone skills
Strong problem-solving and customer-relation skills
Significant ability to appropriately handle and maintain confidential and sensitive information and material
Ability to provide leadership to other secretarial and clerical staff
Ability to multi-task and work both independently and in a team environment
Ability to identify problems and complete tasks without requiring instruction or guidance
Preferred
Proficiency in both English and Spanish is a plus, but not required
Company
FM
FM is a family of brands that currently includes filmsupply and musicbed.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Daniel McCarthy
Chief Executive Officer
Recent News
Sports Business Journal
2025-11-24
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2025-11-10
2025-11-10
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