Inova Health · 3 hours ago
Unit Secretary, PRN
Leesburg, VA, United States
Full-time
Onsite
New Grad, Entry LevelInova Health is a leading nonprofit healthcare provider in Northern Virginia, seeking a dedicated Unit Secretary to join their Overflow team. The role involves performing clerical activities to support department operations and ensuring effective maintenance of confidential patient information.
GeneticsHealth CareMedical
Responsibilities
Performs a variety of clerical activities and unit specific work to support efficient department operations; Copies and faxes records and other information as needed; Maintains and updates physician and lab databases; Maintains forms and clerical supplies, and ensures maintenance of medical supplies based on par levels; Attends staff and committee meetings and takes minutes as requested; Prepares unit charges as appropriate for specific unit needs
Provides support to ensure effective maintenance of confidential patient information; Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; Ensures the integrity of the medical record, including patient identification on all chart forms; Obtains and files test results, lab reports and treatment in charts; Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; Runs and distributes EPIC reports as requested by leader
Answers incoming and logs all outgoing calls and takes accurate and complete messages; Pages program personnel, other departments, and physicians, as needed
Assists in answering call bells and communicating specific patient needs to staff; Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate
Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; Schedules diagnostic tests and lab work as prescribed by nursing and medical staff
Guarantees that all chart documents are placed in the chart in preparation for transfer or discharge. Returns old medical records to Medical Record Department at discharge. Scans, fax and/or sends patient documents to Medical Records in a timely and accurate manner. Maintains chart forms in correct placement in the chart behind the correct chart tab. Sends thinned charts to new unit upon transfer or to Medical Records upon discharge; Transcribes physicians' orders accurately and in a timely manner
Greets patients, families and visitor as they enter the unit. Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians; Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care; Ensures that the desk remains covered at all times
Generates and maintains tools necessary for patient care (Kardex, MAR, Treatment sheets, Admission Order Forms, Progress Notes, Consult Sheets); Maintains patient census and status boards, log books, and computer databases, ensuring that date and records are current and accurate
May perform additional duties as assigned
Qualification
Required
High School diploma or equivalent
Basic Life Support (BLS) certification if also works as a Clinical Tech
Preferred
Healthcare experience
Benefits
Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Company
Inova Health
We are Inova, Northern Virginia and the Washington, D.C. metropolitan area’s leading nonprofit healthcare provider.
Founded in 1961
10001+ employees
H1B Sponsorship
Inova Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (16)
2023 (17)
2022 (7)
2021 (11)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$9.5MKey Investors
National Institutes of Health
2016-10-03Grant· $9.5M
Leadership Team
John Niederhuber
Chief Executive Officer
Recent News
2025-09-15
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