Optalis Health & Rehabilitation Centers · 11 hours ago
Staffing Coordinator (Scheduler) - Grand Rapids
Grand Rapids, MI
Full-time
Onsite
New Grad, Entry LevelOptalis Healthcare & Rehabilitation is seeking a Staffing Coordinator to join their team at the Grand Rapids facility. The role involves coordinating nursing staff schedules, ensuring compliance with staffing guidelines, and assisting with HR-related tasks within the nursing department.
Health CareMedicalRehabilitationWellness
Responsibilities
Coordinates with Facility Administrator and Director of Nursing to ensure adequate number of Nursing staff are scheduled at all times to meet the Residents’ needs as well as federal, state, and local regulations
Follows established staffing guidelines
Assures monthly and daily staffing records are completed on time
Secures coverage for vacancy shift, open positions, vacations, and staff call-offs
Manages agency usage and tracks/verifies hours
Creates the clinical master schedule and uses discretion and independent judgment in maintaining the master schedule and modifying it based on the budgeted census
Identifies areas of improvement in the scheduling process; creates and maintains scheduling processes and procedures
Assists the HR/payroll coordinator with missing time entries, time off requests, and approval of all hours worked by nursing staff in time keeping system
Provides HR/Payroll coordinator with employee changes such as; labor assignment, work classification, termination of employment and personal data
Records employee attendance and issues disciplinary action in accordance with the attendance policy
Documents and tracks Nursing staff call-offs
Reports all hazardous conditions, damaged equipment, and supply issues to appropriate persons
Tracks applicable changes for PBJ (payroll based journal) reporting
Attend staff meetings and in-services as requested. Attends in-service and education programs and attends continuing education required for maintenance of professional certification or licensure
Qualification
Required
CNA Certification Required
Coordinates with Facility Administrator and Director of Nursing to ensure adequate number of Nursing staff are scheduled at all times to meet the Residents' needs as well as federal, state, and local regulations
Assists with time tracking and clerical support for the Nursing department
Follows established staffing guidelines
Assures monthly and daily staffing records are completed on time
Secures coverage for vacancy shift, open positions, vacations, and staff call-offs
Manages agency usage and tracks/verifies hours
Creates the clinical master schedule and uses discretion and independent judgment in maintaining the master schedule and modifying it based on the budgeted census
Identifies areas of improvement in the scheduling process; creates and maintains scheduling processes and procedures
Assists the HR/payroll coordinator with missing time entries, time off requests, and approval of all hours worked by nursing staff in time keeping system
Provides HR/Payroll coordinator with employee changes such as; labor assignment, work classification, termination of employment and personal data
Records employee attendance and issues disciplinary action in accordance with the attendance policy
Documents and tracks Nursing staff call-offs
Reports all hazardous conditions, damaged equipment, and supply issues to appropriate persons
Tracks applicable changes for PBJ (payroll based journal) reporting
Attend staff meetings and in-services as requested
Attends in-service and education programs and attends continuing education required for maintenance of professional certification or licensure
Benefits
Medical, Dental, and Vision
Company Paid Life Insurance
Ancillary Benefit Options
Bereavement Time off
PTO
Floating Holiday Time Off
Daily pay with TAPCHECK
Pick-up shifts at other Optalis locations!
Tuition Reimbursement
Company
Optalis Health & Rehabilitation Centers
Optalis Health & Rehabilitation Centers provides rehabilitation, nursing care, and hospitality.
Founded in 2019
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Lancenese
Chief Operating Officer
Charles Dunn
CAO Chief Appreciation Officer
Company data provided by crunchbase