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California State University, Long Beach · 5 hours ago

Administrative Support Coordinator II

San Jose, CA

Full-time

Onsite

Mid Level

$4,707/mo - $5,096/mo

3+ years exp

California State University, Long Beach is seeking an Administrative Support Coordinator II to provide administrative support for the Academic Resource Office and the Deans Office. The role involves managing faculty research accounts, providing customer service, and supporting daily operations within the office.

EducationHigher EducationUniversities

No H1B

Responsibilities

Process appointment forms, requisitions, purchase orders and other related expenses for faculty research accounts which may include RSCA Fund, Tower Foundation and/or Research Foundation

Keep track of account balances for each faculty award and alert faculty of account details

Identify and determine cause of problems; develop and present recommendations for improvement of established processes and practices to Associate Resource Analyst

Create and maintain an electronic filing system for easy access by faculty, Associate Resource Analyst and DRO

Create and organize spreadsheets of trackable information and implement archival system for quick access and for data analysis

Provide administrative support for institutes and training units for Lurie College

Oversee budgets for ORTUs and report to DRO and Associate Resource Analyst on a regular basis

Support the Director of Resources and Operations and the Associate Resource Analyst with daily operations of the Academic Resource Office

Backup office support for Dean's Office

Act as front-line receptionist, answer phones, greet faculty, staff, students and visitors

Input required data into various databases for mentor teachers, faculty hires and budget spreadsheets

Qualification

Office software proficiencyBudget managementCustomer serviceData analysisBusiness writingMulti-taskingOral communicationDetail-orientedProblem-solvingConfidentiality