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Zane State College · 11 hours ago

Legal Secretary (Open Until Filled)

Roanoke, VA

Full-time

Onsite

Mid Level

Zane State College is seeking a Legal Secretary to perform responsible administrative and secretarial work in the office of the Commonwealth's Attorney. The role involves preparing case files, drafting legal documents, maintaining calendars, and ensuring confidentiality in all tasks.

Higher Education

Responsibilities

Prepare and organize case files

Draft various legal documents and correspondence

Prepare indictments, subpoenas, petitions, court forms, and other related legal material

Utilize a computer case management system

Maintain calendars; schedule appointments and court dates and follow up on pending court cases accurately

Review court records and databases of other agencies to gather necessary information

Greet the public and representatives of other agencies on behalf of the Commonwealth’s Attorney

Maintain strict confidentiality in all areas

Qualification

Legal terminologyDatabase managementCase management systemParalegal certificationMicrosoft OfficeCustomer service orientationJudgmentWork under stressEffective communicationOrganizational skillsDecision making

Required

Education equivalent to graduation from high school supplemented by college level courses in office administration, law or related field

Considerable progressively responsible experience in administrative and office work

Ability to establish and maintain effective working relationships with other employees and the general public

Thorough knowledge of legal and technical terminology and criminal proceedings, including typical communications and instruments used by court personnel

Some knowledge of rules, regulations and ordinances administered by the Department

Ability to gather information and interpret and implement policies and procedures

Ability to accurately compile data and records and implement effective controls

Skill in the use of computer software such as Microsoft Office, Excel and PowerPoint

Ability to communicate effectively both orally and in writing

Ability to perform work with reliability, integrity, tact and diplomacy

Ability to plan, schedule and organize work independently

Ability to work effectively under stressful conditions

Ability to make reasonable judgments and decisions

Ability to utilize a database management system

Ability to provide and maintain a customer service orientation

Subject to a complete criminal history background search with acceptable results

Must be able to perform the job as described in the Physical and Environmental Demands section of this job description

Preferred

Associates Degree; paralegal certification

Experience in public service especially in legal areas

Benefits

Progressive Flexible Leave Plan with cash-in option

Twelve paid holidays

Short Term Disability Insurance

Long Term Disability Insurance

Health, Vision and Dental Insurance

Life Insurance

Flexible Spending Accounts - Medical and Dependent Care

Virginia Retirement System - Membership in VRS is automatic upon hire into a covered position. County contributes and employees pay their membership contribution.

Tuition Reimbursement

Employee Assistance Program

Credit Union Membership

Deferred Compensation Plan with County Match