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Cooley LLP · 6 hours ago

IP Practice Support Assistant

Seattle

Full-time

Onsite

New Grad, Entry Level

$25/hr - $35/hr

Cooley LLP is seeking an IP Practice Support Assistant to join their IP Services team. The role involves assisting with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Process new docket number requests, conflict checks and new matter number requests

Obtain patent documents via public and/or firm-vendor resources

Order/secure certified patent/trademark documents

Upload Information Disclosure Statement (IDS) references via EFS

Assist with special projects

Obtain timekeeper approval and coordinate payment for foreign associate invoices

Process domestic vendor invoices and expense reimbursements using Chrome River

Enter practitioner time and fixed fees in IntApp Time, as requested

Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)

Update iManage in accordance with practice group electronic file guidelines

Prepare labels and packages for courier delivery

Assist with general printing, copying and scanning requests

Coordinate and schedule travel

Reserve conference rooms, schedule conference calls and coordinate other meeting logistics

Qualification

Microsoft Office SuiteIManageAdministrative experienceCustomer service orientationCommunication skillsProblem-solvingOrganizational skills

Required

Available to work overtime, as required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred

Bachelor's Degree

Previous administrative experience in a professional service industry

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (28)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)