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Sevita · 2 hours ago

Administrative Office Coordinator

Lafayette, IN

Full-time

Onsite

Entry, Mid Level

2+ years exp

Sevita is a mission-driven organization providing Residential and Treatment Foster Care services to youth. The Administrative Office Coordinator will coordinate administrative support for an office, supervise workflow of administrative staff, and perform various administrative duties to ensure smooth operations.

AssociationChildrenHealth CareHospitalInternetWellness

Responsibilities

Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence

Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office or department staff. Provides backup support for administrative staff to cover phones and other duties as needed

Assures that appropriate training and continuing in-service training instruction is received by all assigned personnel as needed

Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems/reports which guide and support administrative operations, as needed

Assists in preparation and maintenance of contracts and contract proposals

Coordinates space planning, lease formalities and office automation

Coordinates operational matters as building maintenance/repair, office equipment and purchasing. Maintains and develops relationships with vendors, including getting quotes

Organizes, plans and attends department/program meetings, retreats, trainings and events, as required

May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records

Maintains databases such as the Network’s Census system

Processes and maintains payroll and invoices/account payables for all disciplines within the office or department. Investigates all discrepancies and resolves all payroll problems. Performs timekeeper responsibilities for assigned employees as required

May act as central contact for disseminating information from departments, offices, states and regions

Performs other related duties and activities as required

Qualification

Administrative supportSchedulingPayroll processingDatabase managementVendor managementCommunication skillsOrganizational skillsTeam collaboration

Required

Associates degree in related field

2-3 years of experience in administrative support

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements

Travel as needed

Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects