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Whisha · 2 weeks ago

Purchasing Associate

Greenbrae, CA

Full-time

Hybrid

Entry Level

$26/hr - $30/hr

1+ years exp

Whisha is an innovative direct store delivery coffee service that wholesales craft coffee products to grocery retailers. The Purchasing Associate provides essential administrative support to the Purchasing team by maintaining accurate records, coordinating communications, and managing orders to ensure efficient procurement processes.

CoffeeFood and BeverageWholesale

Responsibilities

Review and confirm purchase orders with warehouse teams, ensuring accurate conversions and timely receipt

Communicate with suppliers to track delivery schedules and resolve any order discrepancies

Monitor order calendars and provide suppliers with visibility into upcoming placements

Partner with regional teams to gather purchasing needs and coordinate procurement activities

Serve as the main contact for regional purchasing inquiries, ensuring smooth communication between teams and suppliers

Maintain accurate records of purchase orders, delivery timelines, and vendor performance

Identify and address order issues or delays, escalating as needed to ensure timely fulfillment

Prepare and share regular reports and order status updates with internal teams

Verify that purchase orders, invoices, and payments align in the system for timely and accurate processing

Support accounting by resolving vendor payment, freight, or credit discrepancies

Review, update, and maintain system data to reflect current costs, pricing, and item status (e.g., discontinued or out of stock)

Qualification

Purchasing experienceProcurement knowledgeSupply chain operationsMicrosoft ExcelGoogle SheetsProcurement softwareMultitasking abilityCommunication skillsInterpersonal skillsOrganizational skillsAttention to detail