University of Minnesota · 3 hours ago
Executive Office & Administrative Specialist, St. Paul Campus
Minneapolis, MN
Full-time
Hybrid
Mid Level
$23/hr - $26/hr
4+ years expThe University of Minnesota is a major outreach arm dedicated to serving the public through applied research and education. They are seeking an Executive Office & Administrative Specialist to provide administrative support for county & state fair programs, animal science, and STEM programs, ensuring the quality and success of these initiatives at a state level.
EducationHigher EducationUniversities
Responsibilities
Provide administrative support for Director of State and County Fairs Programs
Coordinates document formatting and review process with attention to copy editing, branding, and accessibility
Maintains and updates digital databases, electronic files, and inventory spreadsheets
Supports State Fair operations including livestock office support and awards process management
Provide administrative assistance to the Animal Science Director, including document preparation, presentations, and electronic file management
Organize and track ear tag inventory, follow up with counties, and prepare Board of Animal Health documentation
Track program committee membership and manage committee meeting invitations, updates, and resource preparation
Assist with Animal Science events and meetings, including setup, material preparation, communication facilitation, and on-site support as needed
Provide administrative support to the STEM Director, including scheduling, travel arrangements, and document management
Plan and coordinate events and meetings, handling logistics such as vendor selection, lodging, transportation, meal planning, and on-site or virtual setup
Manage data and reporting, including collection, analysis, and creation of templates for program evaluation and presentation
Provide general office support to areas as needed
Create, organize, edit, file documents and reports
Qualification
Required
High School Diploma/GED and four (4) years of related office experience. Training/Education may be substituted for some of the years of experience
Successful experience providing exceptional customer service in-person, on the phone, via email, etc
Knowledge of Microsoft (word, excel, power point) and Google Office (docs, sheets, share drives/folders) suites
Experience successfully organizing documents (both paper and digital) and inventory
Demonstrated experience writing and copy editing
Detail oriented, takes initiative and ownership of projects
Familiarity with virtual conference software (Zoom set-up, hosting, recording)
Experience organizing complex information for a general audience
Experience working under deadline pressure and adapting to quickly changing situations; includes real time and live document and system communications and updates
Strong collaborator with multiple groups including educators, administrators, volunteers, and participants
Successful experience working with and communicating with people from various cultural backgrounds, including race, ethnicity, national origin, religion, socioeconomic status, age, gender, disability, sexual orientation, and other aspects of human diversity
Reliable internet and focused/dedicated work environment if/when working outside of assigned office location
Must be able to work regularly at a dedicated/assigned Extension office in the Learning and Environmental Sciences Building on the St. Paul campus; work location will change to the Minnesota State Fairgrounds before, during and after the MN State Fair as determined by the supervisor
Valid driver's license and reliable vehicle with required liability insurance, to be utilized for travel to workshops and transporting materials and supplies to events including the Minnesota State Fairgrounds
Alternate phone number that can be used, as needed, for work purposes
Ability to maintain a flexible work schedule, including occasional evening or weekend work with advance notice
Working ability to perform tasks involving prolonged sitting, standing, bending, or twisting, with occasional exertion (lift, push, pull, carry) of up to thirty (30) pounds of force, and frequent repetitive motions
Preferred
Animal science experience
Project management experience
Demonstrated experience providing support to more than one person
Company
University of Minnesota
University of Minnesota is an educational institution that offers master's and doctoral degrees in medicine, law, and engineering fields.
10001+ employees
H1B Sponsorship
University of Minnesota has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (298)
2024 (240)
2023 (289)
2022 (215)
2021 (201)
2020 (185)
Funding
Current Stage
Late StageTotal Funding
$97.08MKey Investors
American Academy of Orthopaedic SurgeonsNational Science FoundationU.S. Environmental Protection Agency
2023-12-01Grant· $0.03M
2023-05-04Grant· $20M
2023-04-13Grant· $10M
Leadership Team
Shane Stennes
Chief Sustainability Officer
Recent News
2025-12-17
2025-12-10
2025-12-01
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