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Inside Higher Ed · 1 week ago

Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

San Antonio, TX

Full-time

Onsite

Senior Level

$17.50/hr - $17.50/hr

5+ years exp

Texas A&M University - San Antonio is seeking an Administrative Associate for their Department of Computational, Engineering, & Mathematical Sciences. The role involves providing advanced administrative support, managing communications and calendars, and coordinating various departmental processes.

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Responsibilities

Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings

Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes

Track and process approvals for new hires, reappointments, and terminations

Maintain confidential personnel files, departmental records, and office assets

Handle daily office duties and serve as a liaison between students, faculty, and administrators

Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering

Coordinate meetings, events, and special projects

May require work beyond normal office hours and/or work on weekends. This position may supervise student workers

Qualification

Microsoft Office SuiteWritten communicationVerbal communicationOrganizational skillsInterpersonal skillsConfidential information handlingIndependent work