AE2S (Advanced Engineering and Environmental Services, LLC) ยท 3 hours ago
Administrative Assistant
Woodbury, MN
Full-time
Onsite
Entry Level
$44K/yr - $54K/yr
2+ years expAE2S (Advanced Engineering and Environmental Services, LLC) is an award-winning civil/environmental engineering consulting firm known for its great culture and values. The Administrative Assistant will provide overall administrative and clerical duties, serving as a point of contact for staff and assisting with various office tasks.
Manufacturing
Responsibilities
Assist in all aspects of running a busy office and provide support to professional and technical staff with tasks as assigned
Provide general administrative assistance, including answering phones, greeting guests, copying, scanning, typing, taking meeting minutes, data entry, research, running errands, general office maintenance, etc
Distribute incoming mail to staff and prepare outgoing mail. Deliver mail to the post office, UPS or Fedex as needed
Maintain office calendars and coordinate meeting room scheduling and set up, including preparing meeting materials, providing food and beverages, assisting with IT needs, etc
Maintain filing systems for client and project-related correspondence, contracts, reports, plans/specifications, reference information, dead-filing and archived projects, etc
Enter and update information in Deltek Vantagepoint software, including but not limited to client and contact databases and employee records
Assist with proof reading, collation, and assembly of project related documents, including shop drawings, project manuals, cost estimates, reports, and correspondences
Plan and host office events, including Monthly Celebration Events, annual holiday celebration, annual summer picnic, and other special events
Schedule and coordinate fleet vehicle usage and maintenance requests as needed
Maintain and forward monthly usage logs to accounting for vehicles, copiers, postage, petty cash, equipment, etc
Prepare for new employees, including office set up and orientation
Order office supplies and equipment
Other tasks as assigned specific to office
Qualification
Required
2+ years previous work experience in an office environment
Excellent communication and organization skills
Computer literacy with proficiency with Microsoft Office software
Valid driver's license
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations
Primary functions require physical ability and sufficient mobility to work in an office setting
Ability to stand or sit for prolonged periods of time
Occasionally stoop, bend, kneel, crouch, reach, and twist
Occasionally lift, carry, push, and pull light to moderate amounts of weight
Operate office equipment requiring repetitive hand movement
Fine coordination including the use of a computer keyboard
May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
May require occasional evenings and weekends with overtime expectations varying with workload
May be required to travel to off-site locations including occasional overnight stays out of town
Preferred
Previous experience in construction, engineering or architectural firm
Associate degree specializing in administrative assistant, business, or related field
Technical writing and editing ability
Knowledge of Deltek Vantagepoint
Benefits
Great Culture and Spirit where Creativity is Fostered
Significant Opportunities to Grow and Advance
100-percent Employee Owned
Core Values which Speak to the Heart of AE2S and its Employees
Large, Diverse, and Challenging Projects with the Latest Technology
Family-Friendly with Flexibility and Work-Life Balance
Company
AE2S (Advanced Engineering and Environmental Services, LLC)
AE2S is a specialized civil/environmental consulting engineering firm that provides professional services and our unique brand of extreme client service to clients in the upper Midwest and Rocky Mountain region.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Grant Meyer
Chief Executive Officer
Tomas Solc
Chief Financial Officer
Company data provided by crunchbase