ECLARO ยท 3 hours ago
Accounts Payable Specialist
White Plains, NY
Contract
Onsite
New Grad, Entry Level
$30/hr - $35/hrECLARO is a leading company in the energy industry, seeking an Accounts Payable Specialist for their client in White Plains, NY. The role involves managing vendor invoicing, ensuring compliance with payment policies, and assisting with accounts payable issues.
Staffing & Recruiting
Responsibilities
Responsible for processing the data entry of the submitted invoices from vendors, and performing invoice verification to ensure that invoice charges are accurately and timely posted for payment in compliance with Prompt Payment Policy
Perform invoice verification procedures prior to invoice posting as follows:
Verify and confirm various Invoice Header Data elements indicated on system are in agreement with individual vendor invoices
Verify the vendor account and enforce Client's Freight Policy
Verify Invoice Header Amount and Total Invoice Line items are in balance
Verify missing Header information and send vendor notices of submission rejections
Review notes made by Invoice Approvers and modify invoice amount if appropriate
Perform over 130 invoice transfers from Data Entry application platform daily and Post Invoice Daily in Process Director
Submitting the intake of mailed invoices into the data entry system
Verifying data entry and performing Confirmation of Fuel Trades
Follow up with responsible parties internal/external in obtaining outstanding invoice inquires and resolve identified invoice discrepancies
Qualification
Required
Working knowledge of Data Entry and Invoice Application Software
Basic invoice processing skills in large corporate environment
Demonstrate basic problem-solving skills to address and resolve Accounts Payable related problems in a timely manner
Capable to influence both Management and end users in accepting system / procedure improvements
React appropriately to the needs of demanding environment and resolve problems and provide our customers the best service
Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers
Proficiency in use of PC and Microsoft applications including Excel and Word
Capable to devise 'work-around' for unexpected system problems in an emergency and follow up with long term solutions
Ability to enforce timely invoice approval by completing Data Entry Intake to transfer invoices on daily basis
Capable of maintaining good relationships with internal/external parties
Great Working knowledge and experience in fully computerized Financial System
Understanding of the complete procurement cycle and purchase orders process
Benefits
401k Retirement Savings Plan administered by Merrill Lynch
Commuter Check Pretax Commuter Benefits
Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
Company
ECLARO
ECLARO is an award-winning professional services firm headquartered in New York City and operating in the U.S., Canada and the Philippines.
Founded in 1999
1001-5000 employees
H1B Sponsorship
ECLARO has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2022 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Nicholas Butcher
QA CTO Label Specialist
Dan Broderick
Chief Delivery Officer
Company data provided by crunchbase