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State of Missouri · 4 hours ago

Administrative Support Assistant JCCC Records Office

Jefferson City, MO

Full-time

Onsite

Entry Level

$40K/yr - $40K/yr

2+ years exp

The State of Missouri is looking for an Administrative Support Assistant to join the Missouri Department of Corrections. This role involves maintaining clerical processes, coordinating schedules, supervising staff, and managing fiscal records to support the department's mission of transforming lives within the criminal justice system.

AgricultureGovernmentInformation Technology

Responsibilities

Maintains with relative independence, a significant phase/segment of a clerical process or office activity; makes frequent decisions in accordance with agency policies/rules/procedures; maintains calendars/schedules; coordinates meeting logistics; arranges travel and accommodations

Types/edits a variety of material, which may contain technical or specialized terminology; composes correspondence including some interpretation/application of established policies and procedures; attends meetings and takes notes; transcribes written and verbal communication

Supervises/trains staff performing clerical and other support tasks; plans work assignments; organizes/coordinates workflow; establishes priorities and deadlines; reviews work for accuracy/timeliness/conformance with procedures and processes; mentors/advises staff on work issues; evaluates employees’ performance; recommends or implements disciplinary/corrective action; approves/monitors leave requests; reviews documents for accuracy, completeness, and compliance with established policies and procedures

Maintains fiscal records requiring limited knowledge of governmental accounting methods in accordance with established procedures; codes and records transactions to prescribed accounts; prepares and/or oversees the processing of personnel and/or payroll records and/or time and leave records; oversees and/or participates in the preparation of standardized reports and complex ad hoc reports; establishes and maintains complex filing systems; prepares/oversees the preparation of records for storage and/or archiving; maintains correspondence and report files; enters, updates, retrieves information; develops spreadsheets and databases

Obtains quotes/bids for commodities, equipment, services; initiates/oversees, within defined limits, the preparation and/or processing of supply requisitions and purchase orders; prepares/oversees the processing of supply requisitions, expense accounts, other program or agency documents; maintains cost and/or inventory records; performs, reviews, and verifies complex computations involving the application of rules and regulations

Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures/processes; administrative supervisor reviews significant departures from established policies or procedures; performs other related work as assigned

Qualification

Office Support ExperienceClerical Process ManagementGovernmental Accounting KnowledgeReport PreparationSupervisory SkillsCommunication SkillsOrganizational SkillsTime Management

Required

Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency

Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency

Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 credit hours for one year