Kay Search Group ยท 3 hours ago
Legal Administrative & Project Assistant (Global Law Firm)
Redwood City, CA
Full-time
Hybrid
Entry Level
$80K/yr - $80K/yr
1+ years expKay Search Group is a globally recognized AM 100 law firm, and they are seeking a Legal Administrative & Project Assistant. This position will be responsible for providing high-level assistance to attorneys and clients, handling various administrative tasks, travel coordination, and supporting business development efforts.
Staffing & Recruiting
Responsibilities
Handle administrative functions including screening client calls; managing files, attorney calendars, and time records; and preparing attorney expense reports
Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs
Assist with preparing materials for presentations and conferences
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
Assist with calendaring and scheduling requests (domestic & international)
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities and coordinating with Marketing department
Qualification
Required
1+ years of related experience in a law or professional services firm
Proficiency with Microsoft Excel, Word, and PowerPoint
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to work independently
Ability to handle sensitive matters and maintain confidentiality
Preferred
Bachelor's Degree preferred
Benefits
Paid Overtime
Full Benefits
Bonus
Tuition Reimbursement
401K+
Company
Kay Search Group
We have a passion for helping navigate the daunting, complex, and obscure job search and matchmaking process.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase