The Forum Group · 3 hours ago
Legal Billing Coordinator
New York, NY
Full-time
Onsite
Mid Level
$90K/yr - $100K/yr
4+ years expThe Forum Group is seeking a Legal Billing Coordinator who will carry out all phases of legal billing in legal billing software. The role involves processing complex legal billing accurately, managing attorney billing edits, and maintaining contact with attorneys, staff, vendors, and clients while observing confidentiality.
Building MaterialCommunitiesHealth CareLeisureLifestyleReal Estate
Hiring Manager
Daniele Delfino (DeMaio)
Responsibilities
Process complex legal billing accurately and efficiently in accordance with the client’s fee agreement (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills, etc.); perform revisions as per attorney or legal assistant instructions while keeping with firm policy; finalize and post invoice(s) in firm’s financial software
Prepare, transmit and ensure successful submission of e-bill(s); work with client to resolve any rejection issues; monitor and report on status when necessary
Hands on familiarity with multiple e-billing vendor systems (Legal Exchange, Collaborati, Legal Tracker, CounselGo, CounselLink, Tymetrix, Coupa, etc.) and outside counsel guidelines
Ability to handle a high volume of invoices per month with a high degree of accuracy
Comprehend and follow through with instructions, as well as ask well thought out questions when clarity is needed
Effectively interact and communicate with clients, vendors, attorneys, paralegals and administrative team members within the Firm to provide a solution-oriented customer service experience
Utilize accounting software and billing programs (SurePoint, Elite, etc.) as well as MS Office Suite including Word, Excel and Outlook to perform duties and responsibilities
Assists with special projects, as needed or requested
Qualification
Required
Carry out all phases of legal billing in legal billing software
Compiles, manages, and executes attorney billing edits and finalization and posting of invoices
May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures
Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters
Process complex legal billing accurately and efficiently in accordance with the client's fee agreement (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills, etc.); perform revisions as per attorney or legal assistant instructions while keeping with firm policy; finalize and post invoice(s) in firm's financial software
Prepare, transmit and ensure successful submission of e-bill(s); work with client to resolve any rejection issues; monitor and report on status when necessary
Hands on familiarity with multiple e-billing vendor systems (Legal Exchange, Collaborati, Legal Tracker, CounselGo, CounselLink, Tymetrix, Coupa, etc.) and outside counsel guidelines
Ability to handle a high volume of invoices per month with a high degree of accuracy
Comprehend and follow through with instructions, as well as ask well thought out questions when clarity is needed
Effectively interact and communicate with clients, vendors, attorneys, paralegals and administrative team members within the Firm to provide a solution-oriented customer service experience
Utilize accounting software and billing programs (SurePoint, Elite, etc.) as well as MS Office Suite including Word, Excel and Outlook to perform duties and responsibilities
Assists with special projects, as needed or requested
College degree
4+ years of legal billing and e-billing experience in a law firm or other professional services environment
Excellent written and verbal communication skills along with an aptitude for working with numbers
Analytical thinker with strong problem-solving skills
Exceptional computer skills with the ability to learn new software applications and processes
Proficiency with: CMS, Elite and/or SurePoint (or equivalent accounting and billing software)
MS Office Suite including Word, Excel and Outlook
Demonstrated ability to: multi-task, prioritize and manage a full workload with a keen attention to detail, efficiency and accuracy
Work both independently and in collaboration with assigned attorneys and other departmental staff
Articulate clearly and effectively in verbal and written communications with a strong focus on accuracy and proper grammar usage
Comprehend and follow through with instructions, as well as ask well thought out questions when clarity is needed
Perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands
Anticipate work needs and follow up and follow through with minimal direction
Take initiative and use good judgment
Company
The Forum Group
We are located at 550 Seventh Avenue, 21st Floor, New York, NY 10018. Our walk-in hours are from Monday-Friday at 9am-12pm.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown1996-03-25Acquired
Company data provided by crunchbase