The Johns Hopkins University · 5 hours ago
Events Manager - SNF Agora (KSAS Facilities & Planning Management)
Baltimore, MD
Full-time
Onsite
Mid, Senior Level
$63K/yr - $110K/yr
5+ years expThe Johns Hopkins University is seeking an Events Manager for the SNF Agora Building, responsible for leading all event operations within a high-profile academic facility. This role involves strategic event planning, budget management, and collaboration with various stakeholders to ensure successful execution of both virtual and in-person events.
EducationHigher EducationInformation Technology
Responsibilities
Develop an events strategy and categorization of events, with accompanying goals, staffing and workflow plans, aligned with the agreed-upon strategic goals and priorities of the designated area
Prepare and oversee annual budget projections for events and share with leadership
Develop and maintain an annual events calendar
Collaborate and partner with other university offices and external partners to plan, coordinate and execute events
Establish relationships, liaise, and work effectively with external and internal constituencies to successfully develop and execute events
Manage external vendor relationships to support virtual and in-person events
Serve as the project manager for all division, department, or center events
Develop and enforce production timelines; distribute comprehensive event plans including logistical coordination to ensure that events are executed to the highest degree of excellence, accuracy, professionalism, and customer service
Manage and coordinate the division/department/center events team which may include events staff, campus operations, marketing and communications, IT, student affairs, and other stakeholders
Track events throughout each fiscal year, exercising independent judgment to advance event planning as appropriate throughout the year
Work with the Marketing & Communications team on the promotion of events including sending invitations for each event based on planning discussions and pre-determined goals
Coordinate with the division/department/center IT and Central Communications teams on the technology needs to support virtual and in-person events, including overseeing decision-making on appropriate platforms
Work with stakeholders to collect all content needed for events. Serve as project manager and work with design team or external designers on all content creation and development of promotional materials for events, including invitations, collateral materials, and printed programs
Maintain continuity and consistency of the university/school brand
Independently monitor that events are being executed according to the preapproved budget and plans
Consistently manage multiple events and priorities in a calm and professional manner
Serve as the liaison to university commencement committee, this may include serving on task forces, search committees, attending regular meetings, and collaborating on programs and co-sponsorships
Stay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes
Network with company representatives and Hopkins employees utilizing these programs and make implementation recommendations where relevant to meet needs
Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences
Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts
Oversee analysis of engagement metrics for events
Create budgets, negotiate, and administer contracts with local vendors
Work directly and effectively with vendors, including writers, printers, caterers, A/V, suppliers, mailing houses, photographers, florists and restaurants, including the gathering of appropriate proposals and contracts, which may include hotels, museums, and on-campus facilities
Conduct site visits of venues
Finalize event arrangements by conducting walk-through with host, caterer, and other vendors as required
Determine necessary venue preparation, catering schedule, rental drop-off/pick-up, entertainment, decor, parking and public safety, communications, multimedia needs, equipment needs, and related issues
Work with the Johns Hopkins Events Support Team and the school’s campus operations team on space availability and convert reservations to confirmed events
Collaborate with Central Communications and the IT team regarding needed equipment and tentative setups
Communicate event needs to custodial operations
Receive and follow up on submitted event forms
Assist clients with questions and concerns regarding space reservations, equipment needed, and related processes
Oversee the RSVP tracking and confirmation process
Recruit, select, and direct volunteers at events
Manage event registration
Troubleshoot issues that arise during events
Supervise event load-out and cleanup
Analyze and evaluate new property prospects for event rental and filming potential
Analyze potential client value and attractiveness, space concerns and constraints, security needs, vendor access, health and safety risks
Provide expert advice on management of large-scale event programs, including vendor and client contractual recommendations and considerations
Oversees and approves all event reservations for the SNF Agora Building, ensuring alignment with building priorities, public safety requirements, security protocols, and operational constraints
Directly manages event-related coordination with custodial services, building operations, public safety, fire/life safety, and emergency response teams for all Agora events
Manages and tracks shared Agora event equipment and furnishings; makes capital and operational purchasing recommendations to maintain a modern, competitive event environment
Leads operational execution for university leadership events, external global partnerships, and internationally visible public programs hosted in the Agora Building
Trains stakeholders on building-specific scheduling systems (e.g., 25Live), policies, and operational workflows unique to the Agora Building
Qualification
Required
Bachelor's Degree
Five years of related experience with political, historic, education or cultural venue events sales and management
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula
Preferred
25Live experience (or comparable enterprise academic scheduling system)
Advanced AV/production coordination for hybrid and live-streamed events
Cvent and Boomset (or comparable large-scale event production platforms)
Company
The Johns Hopkins University
Johns Hopkins University is a research university that enrolls full and part-time students throughout nine academic divisions.
10001+ employees
H1B Sponsorship
The Johns Hopkins University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (495)
2024 (428)
2023 (348)
2022 (354)
2021 (246)
2020 (210)
Funding
Current Stage
Late StageTotal Funding
$207.96MKey Investors
National Highway Traffic Safety AdministrationFoundation for Opioid Response EffortsAdvanced Research Projects Agency for Health
2025-05-07Grant
2025-03-27Grant· $0.56M
2024-08-15Grant· $20.9M
Leadership Team
Beth Blauer
Vice President Public Impact Initiatives
Alexander Baras
Associate Professor of Pathology, Urology, and Oncology at Johns Hopkins
Recent News
Calcutta Telegraph
2025-12-16
2025-12-02
Digital Journal
2025-11-25
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