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State of Maine · 1 hour ago

Administrative Clerk (#267) - Judicial Branch Internal Only

Ellsworth, Maine

Full-time

Onsite

Entry, Mid Level

$27.04/hr - $36.62/hr

2+ years exp

The State of Maine Judicial Branch is seeking an Administrative Clerk to provide managerial and clerical support within a large Clerk’s Office. This role involves supervising staff, managing office operations, and ensuring excellent customer service while handling court-related responsibilities.

Art

No H1B

Responsibilities

Supervises one or more divisions of a Clerk’s Office

Plans, assigns, and reviews work of subordinate employees

Participates in hiring, evaluation, and discipline of employees

Oversees the operation of the Clerk’s Office in the absence of the Clerk and other higher-level office supervisors

Supervises and/or accurately performs any or all of the following:

Supervises and train employees, and encourages and promotes continuous staff development

Dockets, processes, and files matters before the Court

Schedules pre-trial activities, trials, motions, and other proceedings

Manages trailing dockets and consolidated trial lists

Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintain books, ledgers, and accounts, as necessary

Reconciles cash receipts and bail account; compiles financial reports

Processes counsel vouchers and participates and monitors fine collection efforts

Prepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed

Answers inquiries in person, over the telephone, and in writing from the public, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court

Ensures the provision of courteous and professional assistance and effective working relationships with all who use the Court

Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording

Participates in jury management activities, both traverse and grand, including preparation of lists and mailing of questionnaires

Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process

Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk

Performs other duties as required

Qualification

Supervisory experienceCustomer service skillsCourt proceduresTyping speed 45 WPMAttention to detailMathematical functionsOffice equipment proficiencyOral communication skillsWritten communication skillsConfidentiality

Required

Graduation from high school or GED

Two years of experience as an Associate Clerk (or similar relevant supervisory experience)

College coursework may be substituted for the work experience on a year-for-year basis

Alternatively, a Clerks Certification and two years in a supervisory capacity may substitute for the two years of work experience as an Associate Clerk (or similar relevant supervisory experience)

Experience in the planning, assignment, and supervision of the work of subordinate employees in an effective and positive manner

Experience in hiring, evaluation, and discipline of employees

Ability to assume overall responsibility for the operation of one or more divisions within a Clerk's Office

Ability to train employees

Knowledge of the principles of progressive discipline

Accurately keyboard or type not less than 45 words per minute

Ability to complete work with accurate attention to detail

Ability to interact effectively with the public, supervisors, other court staff, judges/justices, and attorneys in a variety of situations and circumstances

Ability to understand and follow oral and written instructions

Strong oral and written communication skills, including speaking to groups

Ability to perform basic mathematical functions and the ability to accurately receive and distribute funds

Ability to understand and follow administrative and clerical procedures governing clerks' offices, including the Clerk's Manual, as well as Judicial Branch policies and procedures

Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system

Ability to maintain confidentiality of sensitive Judicial Branch information

Ability to learn detailed computer applications

Proficiency in the use and care of office equipment, including typewriters, computers, calculators, copy machines, postage machines, and fax machines, and the ability to learn to use other equipment, such as a TTY, cash drawers, and credit card readers

Knowledge of criminal and civil procedures and Maine court rules