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NEOGOV · 5 hours ago

Justice Court Services Assistant-Bullhead City

Bullhead City, AZ

Full-time

Onsite

Entry Level

$34K/yr - $42K/yr

1+ years exp

Mohave County Justice Court is looking to fill a Justice Court Services Assistant position in Bullhead City, AZ. The role involves assisting with court processes, managing case files, and providing support to judicial officers and the public.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

U.S. Citizen Only

Responsibilities

Accept new filings and/or documents related to existing cases. Review content: determines if documents require immediate attention of judicial officer

Collect fees and issues receipts

Set-up case in electronic and/or manual recording system

Create new or update existing file folders

Issues court process, updates, maintains, and records a variety of statistical and/or financial files and records

Responds to inquiries at the counter, by mail and/or by phone, provides legal information without providing legal advice within the scope of designated authority. Determines if request/need is a priority; as required, contacts judicial officer; advises of situation; performs follow-up work as instructed

Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares checks, validates, and balances monthly and other financial reports, files, and records

Processes mail provides to appropriate parties

Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence, and other items

Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities

Assists judicial officer in a variety of tasks as assigned

Performs data entry; updates electronic and/or manual recording systems; updates record of documents filed, action taken and related courtroom activities. Updates paper file with latest in-court files as required. Returns court file to storage area

As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes

Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer

Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems

Communicates and acts in a professional manner with the public, co-workers, and work contacts

Qualification

High School Diploma/GEDLegal terminologyBookkeeping principlesRecords managementCustomer serviceData entryProfessional communicationComputer proficiencyProblem-solvingTime management

Required

High School Diploma/GED (General Education Degree)

One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work

OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications

May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm)

Must complete annual training as required by the Committee on Judicial Education and Training (COJET)

Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives

Mohave County and specific court-related policies and procedures

Principles of bookkeeping and/or accounting

Principles of file and records management

Court processes, procedures and legal terminology

Trends and practices in office, court and business operations

Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives

Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands

Working within deadlines to complete projects and assignments

Assessing, analyzing, identifying and recommending solutions to problems

Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County

Operating a personal computer utilizing a variety of commonly used and specialized software applications

Communicating and maintaining professionalism with the public, co-workers, and work contacts